Matters Memo

City of Boulder City Council Agenda Item Meeting Date: January 8, 2026 Agenda Title 2026 Council Committee Appointments Discussion

Staff Contact • •

Heather Stauffer, Intergovernmental Affairs Officer Nuria Rivera-Vandermyde, City Manager

Executive Summary The purpose of this item is to provide Council with information on the current Council committee appointment opportunities. This information will assist in facilitating the discussion on Council Member participation on intergovernmental, internal, local and sister city committees and boards, solicit interest from Council Members for appointments to committees and boards, and prepare for formal action on appointments at the February 5th regular City Council meeting on the consent agenda. Council Members should prepare to indicate interest in committee assignments during this discussion with the goal of reaching consensus on assignments for final approval.

Questions for Council 1. Does Council have any additional questions about the commitments or responsibilities associated with serving on any of the individual committees or boards? 2. Do any Council Members wish to change their committee or board assignments from 2025, or have interest in filling existing vacancies?

City Council History Each year, City Council makes appointments to committees and boards that require or invite Council Member involvement. There are three different types of boards and committees: intergovernmental, internal, and local. City Council also appoints a liaison for each Boulder Sister City. Committees and boards exist for many different purposes including guiding regional policy discussions, internal process steering, and representation of city interests in local boards. An overview of the purpose of each committee and board, the governing appointment information, and a list of 2025 Council appointees can be found in Attachment A. Intergovernmental Boards and Committees Boulder County Consortium of Cities (BCCC). Formed in 1986 as a forum to promote regional communication and cooperation amongst the county, city, and town governments in Boulder County. Official representative must be an elected member of the governing board and one alternate which may be a staff member. • 1 Representative (Council Member) • 1 Alternate (Council Member and/or Staff) Colorado Municipal League (CML) Policy Committee. This committee serves as the forum at which legislative issues are discussed and where CML positions are debated and formulated. The Policy Committee is the only committee that requires formal appointment by the City Council. However, appointees need not be council members and can instead be city staff. The Executive Board of CML shall from time to time receive and act upon recommendations from the CML Policy Committee. Because Boulder’s population exceeds 100,000 people, the city may appoint two members and one alternate to the policy committee. • 2 Representatives (Council Members or Staff) • 1 Alternate (Council Members or Staff) Denver Regional Council of Governments (DRCOG). Metropolitan planning organization for the region responsible for items such as identifying future transportation needs; coordinating federal support for aging programs; performing regional demographic reports; developing a regional open space plan; creating the region’s longterm plan for growth; and the Transportation Improvement Plan (TIP) for the region. The mayor or one member of the governing body, and a similarly elected alternate, shall serve until replaced. • 1 Representative (Mayor or Council Member) • 1 Alternate (Mayor or Council Member)

Metro Mayors Caucus (MMC). Cooperative alliance of the 41 mayors in the Denver metropolitan area formed in 1993, with a primary focus on transportation and transit; housing, hunger and homelessness; and sustainability and resiliency as well as other issues, legislation and initiatives that may affect the region. Only mayors may be members. • 1 Representative (Mayor) Resource Conservation Advisory Board (RCAB). When the county recycling tax sunset in 2000, RCAB became an advisory board to the Boulder Board of County Commissioners recommending waste diversion policy. Membership of this Board shall be limited to 21 members and shall be as representative as possible of the county as a whole. Particular consideration shall be given to geographic representation. The cities and towns within the county (Boulder, Erie, Jamestown, Lafayette, Longmont, Louisville, Lyons, Nederland, Superior, and Ward), and Boulder County will each appoint one representative. • 1 Representative (Council Member or Staff) Mile High Flood District. Established by the Colorado legislature in 1969 for the purpose of assisting local governments in the Denver metropolitan area with multijurisdictional special district drainage and flood control problems. Governed by a board of directors (consisting of 20 locally elected officials such as mayors, county commissioners, city council members, and two registered professional engineers); one appointment allowed, that being the mayor or mayor pro tem only, see §§ 32-11-203, 204 (5.5) C.R.S. ((5.5). The mayor or the mayor pro tem of any city located within the district and having a population in excess of one hundred thousand, as determined by the latest Denver regional council of governments’ estimate, shall be ex officio a director.). • 1 Representative (Mayor or Mayor Pro Tem) North/Northwest Mayors and Commissioners Coalition (MCC). Leads the charge to get multi-modal transportation funding to the Northwest Region. Only mayors or commissioners of participating cities and counties may represent said city/county. • 1 Representative (Mayor) Boulder Public Library District Board of Trustees Appointment Committee. Formed in 2023 as a result of the creation of the Boulder Public Library District. Membership is defined in state library law and the Intergovernmental Agreement between the City of Boulder, Boulder County, and the Boulder Public Library District. Members include 2 city council members, 2 county commissioners, and 2 library district trustees as ex-officio members. The committee is supported by staff from all three organizations. • 2 City Council Representatives (Council Member)

Other Intergovernmental Coalitions/Organizations Community Solutions. Nonprofit public-private membership organization working to enhance mobility along the US 36 corridor for today and the future. City is a member, no requirement for city official to participate, no rules regarding limit of participants unless it is for board of directors service (per executive director). State Highway 119 Coalition. Oversees and champions the SH119 Managed Lanes & Regional Bikeway project, a multiyear effort to replicate the US 36 model along the diagonal and connect into both cities. Comprised of representatives from local jurisdictions/agencies and the representatives to the Coalition are selected by the jurisdiction or agency; representatives are preferred to be elected officials, no limit noted on quantity of representation. State Highway 7 Coalition. Oversees and champions the SH7 Managed Lanes & Regional Bikeway project, a multiyear effort to replicate the US 36 model along the corridor from Boulder to Brighton. Coalition is comprised of representatives from local jurisdictions/agencies, and the representatives to the Coalition are selected by the jurisdiction or agency; representatives are preferred to be elected officials, no limit noted on quantity of representation.

Internal City Committees There are several existing internal city committees that invite Council participation to help guide policy and decision making in partnership with city staff. Sec. 9, “Meetings of council,” grants council the specific authority to appoint council members to committees and specifies how to do so. The number of council members cannot be a quorum of council and, generally, should only be two council members. All meetings of council committees are open to the public and otherwise subject to the Open Meetings Law except meetings of the Council Employee Evaluation Committee, which may (as specified in Sec. 9) conduct its business in private. If Council is appointing more than two council members to a committee, it should specify the reason for having more than two members rather than following the general rule. Council members can read more about each committee’s purpose, scope, and meeting commitments in Attachment B – Council Internal Committee Charters. •

Audit Committee. It is the responsibility of the Audit Committee (Committee) to provide independent review and oversight of the City of Boulder’s financial

reporting processes, internal controls and the council-appointed independent financial auditors. • Boards and Commissions Committee. The purpose of the Boards and Commissions Committee is to assist with the annual appointment process and review and recommend procedural changes and improvements to the City of Boulder boards and commissions program to be presented to the full body for approval. • Charter Committee. The purpose of the Charter Committee is to recommend changes to the City Charter and review changes submitted by council members, staff, and residents. • Council Employee Evaluation Committee. The Council Employee Evaluation Committee (CEEC) is responsible for developing and defining the process for annual evaluation of three (3) council employees, conducting the required information collection for evaluation and drafting and delivering feedback to the council employees. The CEEC is also responsible for acting as the point of contact with staff for recruitment activities, as necessary, of the direct council employees. • Council Engagement Committee. The Council Engagement Committee focuses on improving council engagement with the public by making engagement opportunities with council more meaningful and inclusive. • Council Retreat Committee. The Retreat Committee convenes to provide guidance to staff on the agenda, format, and facilitation of the biennial City Council Retreat and biennial City Council Mid-Term Check-in. • Financial Strategy Committee. The Financial Strategy Committee shall have the primary responsibility as an advisory committee regarding short and longterm financial policy and planning to achieve financial sustainability across future years. • Intergovernmental Affairs Committee. The Intergovernmental Affairs Committee advises city staff, primarily the city’s Intergovernmental Affairs Officer, on governmental and policy advocacy matters that impact the city and its regional, state, and federal partners. The committee’s primary focus is providing guidance on legislative matters that may be considered by the Colorado General Assembly each year, though it is not limited exclusively to consideration of these matters. Local Boards and Committees Council also participates in several local boards and committees which have specific city representation for different purposes. Boulder Museum of Contemporary Art (BMoCA) Board. Board members support the governance, oversight, and strategic planning as they are charged with fiduciary responsibilities, as well as with the hiring and annual performance evaluation of the executive director.

Two representatives of the city shall serve as voting members of the Board of Directors of the BMoCA. One representative shall be a member of the city council appointed by the city council and one shall be a member of the Boulder Arts Commission appointed by the Boulder Arts Commission. • 1 Council Representative Boulder Convention and Visitors Bureau (BCVB) Board. Charged with tourism marketing, meeting group sales, visitor and conference services, as well as developing destination management opportunities. Bureau Board of Directors shall include one member of the Boulder City Council (as appointed by the mayor to serve a one-year term), one member of the City Arts Commission, at least one additional representative of the arts/cultural community, at least one member of the environmental community and at least one Boulder resident as voting members. • 1 Council Representative Downtown Business Improvement District Board. Quasi-municipal corporation and political subdivision of the State of Colorado. Tax revenue is used by the BID to provide maintenance services that supplement those provided by the City of Boulder and to provide a comprehensive consumer marketing program. Four representatives from COB serve as ex-officio members and liaisons to the board including two City Council members and two executive staff members. • 2 Council Representatives Boulder Housing Partners. Boulder housing authority founded in 1966 with the goal to make living in Boulder possible and affordable, regardless of income. Bylaws call for one official of the city; any Board vacancy shall be filled by the mayor with confirmation of the City Council as provided by statute. • 1 Council Representative Colorado Chautauqua Association. Nonprofit corporation that leases 26 acres of grounds from the City of Boulder and has responsibility for the preservation and use of those facilities, as well as the buildings it owns. Bylaws allow for the right of the City Council to appoint two directors. • Up to 2 Council Representatives

Sister City Liaisons During the annual Council committee appointments, Council also appoints a Council liaison to each of the sister cities to coordinate activities with the local volunteers for each city relationship. The current Boulder sister cities include: • Dushanbe, Tajikistan

• Jalapa, Nicaragua • Kathmandu, Nepal • Kisumu, Kenya • Llasa, Tibet • Mante, Mexico • Nablus, Palestine • Ramat HaNegev, Israel • Vinnytsia, Ukraine • Yamagata, Japan • Yateras, Cuba

Next Steps for City Council The January 8th meeting discussion is proposed to flow as follows: • • •

Staff and current members of each committee or board will provide a brief overview of each appointment opportunity. Individual Council Members will then be asked to indicate interest in each appointment. For any board or committee with more interest than spots available for the upcoming year, council members will be asked to have individual conversations offline after the meeting to determine desired committee appointments.

Staff requests that council members submit finalized appointment recommendations for boards/committees with more interest than available spots over Hotline no later than Friday, January 16th. At the February 5th meeting, Council will make formal appointments to each of the listed bodies via the consent agenda. Staff will update the memo for February 5th in accordance with finalized appointment recommendations as shared over Hotline.

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Attachments Attachment A – Council Committee Overview and Current Assignments Attachment B – Council Internal Committee Charters