Attachment B - Council Internal Committee Charters

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City of Boulder Council Committee Charter Audit Committee Purpose Statement It is the responsibility of the Audit Committee (Committee) to provide independent review and oversight of the City of Boulder’s financial reporting processes, internal controls and the council-appointed independent financial auditors.

Committee Membership There are several existing internal city council committees that help guide policy and decision making in key areas in partnership with city staff. Council members vote among themselves annually to appoint members to council committees. The Audit Committee shall be a minimum of three members, with two members appointed from members of the Council and one member an outside financial expert appointed by the Council. The outside financial expert should, through both education and experience, and in a manner specifically relevant to the government sector, possess: -

an understanding of generally accepted accounting principles and financial statements; experience in preparing or auditing financial statements of comparable entities; experience in applying such principles in connection with the accounting for estimates, accruals, and reserves; experience with internal accounting controls; and an understanding of audit committee functions.

The Committee shall be supported by the Controller and Chief Financial Officer or Deputy Finance Director and a representative of the City Manager’s Office.

Responsibilities The Committee shall provide independent review and oversight of the external financial auditor. Specific Committee responsibilities shall include the following:

Attachment B - Council Internal Committee Charters

The Committee shall review the annual comprehensive financial report and independent auditors report and make a presentation to city council regarding outcome of the audit. Specifically, the Committee’s review shall include: o significant transactions, accounting, and reporting issues; o adoption or changes to accounting practices; o significant adjustments proposed by the external auditor; and o any disagreements between the external auditor and city about matters that could be significant to the city and its financial statements or audit report. The Committee is responsible for supporting the oversight of the contract with the independent financial auditor, including: o The independent financial auditor will be selected through a competitive process, as conducted by the Chief Financial Officer. The Committee will receive a report of the procurement process and qualification-based narrowing of the top 2-3 firms from the Chief Financial Officer or designee. The Committee may, if desired, participate in interviews for independent financial auditors. o The Committee is responsible for making the final recommendation to city council for the award of a contract to an independent audit firm for a term not to exceed five years. o Succeeding contracts with the same firm will require a rotation of partners. o Ascertaining that the independent auditors do not perform any non-audit service that is prohibited by generally accepted auditing standards or Government Auditing Standards. The Committee should create an agenda for the ensuing year or review and approve the agenda submitted by the city’s Chief Financial Officer. The Committee shall review its charter every two years, reassess the adequacy of this charter, and recommend any proposed changes to the Council. Consider changes that are necessary as a result of new laws, regulations, or accounting and auditing standards, including Governmental Accounting Standards.

Authority -

At least once each year, the Committee shall discuss the appointment and related audit fees with management and send their report to City Council.

Escalation from Committee to Full Council The Committee shall make an annual presentation to city council summarizing its review of the audited financial statements, including:

Attachment B - Council Internal Committee Charters

A report to City Council regarding how the Committee has discharged its duties and met its responsibilities. In its report to the governing body, the Committee should specifically state that it has discussed the financial statements with management, with the independent auditors, and among committee members, and believes that they are fairly presented, to the extent such a determination can be made solely on the basis of such conversations.

Out of Scope The Committee serves in an advisory capacity only and shall not make decisions related to the city’s financial reporting or audit processes or exercise administrative functions unless expressly authorized in the Boulder Charter and Boulder Revised Code, as such functions are reserved to the City Manager.

Committee Meetings -

The Committee should meet at least two times per year, and at additional times when necessary. Meetings will be held at a convenient city location or virtually as established by the Committee. Committee members may be asked to review materials in advance of committee meetings. The Committee meetings will be open to the public. Public notice of Committee meetings will be provided via the City of Boulder’s calendar of events. The Committee may conduct separate meetings with any or all of the following: the independent financial auditors, City Manager, Chief Financial Officer, and City Attorney. The Chief Financial Officer or designee is responsible for ensuring that appropriate parties within the city address committee members’ questions to support their ability to fulfill duties outlined in the Committe charter. Any member of the Committee, the external auditor, the City Manager or the Chief Financial Officer or their designee may request a meeting of the Committee. For the committee to reach a quorum and meet for the purposes of conducting committee business, both committee members from the City Council must be present. Meetings of the Committee, like all council committee meetings, are not video or audio recorded.

City of Boulder Charter References to Council Committees Excerpt from Charter Article II. The Legislative Body: Its Powers and Duties, Sec. 9. Meetings of council. -

Except as provided in Charter Sec. 21A., all meetings of the council or committees thereof shall be public.

Attachment B - Council Internal Committee Charters

The council shall have the authority to appoint council committees. Such committees shall generally consist of no more than two council members and in no event shall be equal or greater than a quorum of council. Other council members may attend any council committee meeting to observe but shall not participate.

Excerpt from Charter Article II. The Legislative Body: Its Powers and Duties, Sec. 15. Powers and duties of mayor. -

The mayor shall be ex officio a member of all council committees.

Charter Approval Date: 11/20/2025 Last Revised: 11/20/2025

Attachment B - Council Internal Committee Charters

City of Boulder Council Committee Charter Boards and Commissions Committee Purpose Statement The purpose of the Boards and Commissions Committee is to assist with the annual appointment process and review and recommend procedural changes and improvements to the City of Boulder boards and commissions program to be presented to the full body for approval.

Two members of council serve on this committee.

This Committee is supported by the City Manager’s Office, which includes the City Clerk’s Office, and a cross-departmental staff team for boards and commissions.

Responsibilities -

Meet in November of each year to finalize annual recruitment plans for the upcoming recruitment cycle. These plans include key dates for recruitment, interviews, and council appointments. Provide staff with policy and administrative recommendations to improve the boards and commissions program. Pre-retreat engagement with members of Boards and Commissions will be managed by the Boards and Commissions Committee.

Authority -

Review and provide input on boards and commissions recruitment timeline, frequency, and procedures. Recommend guidelines for board/commission communication with Council.

Attachment B - Council Internal Committee Charters

Escalation from Committee to Full Council As described in the Boulder Revised Code, Chapter 3 – Boards and Commissions, Section 2-3-1, General Provisions: Council shall appoint members to city boards and commissions at a regular meeting before April. Council will also appoint members to boards and commissions after a mid-year recruitment cycle if held.

Out of Scope The Committee serves in an advisory capacity only and shall not make decisions related to Boards and Commissions or exercise administrative functions unless expressly authorized in the Boulder Charter and Boulder Revised Code, as such functions are reserved to the City Manager. This committee also does not serve to address substantive issues or requests by any one specific board or commission. Those matters shall be handled on a case-by-case basis in consultation with city staff and the full council body as appropriate.

Committee Meetings -

The Committee meets in November of each year to begin annual recruitment plans. Additional meetings are determined by requests from the Committee, council members, and staff. Meetings are held virtually via Zoom Webinar. Meeting notes are taken and maintained by the City Clerk’s team. For the committee to reach a quorum and meet for the purposes of conducting committee business, both committee members must be present. Meetings of the Committee, like all council committee meetings, are not video or audio recorded.

City of Boulder Charter References to Council Committees Excerpt from Charter Article II. The Legislative Body: Its Powers and Duties, Sec. 9. Meetings of council. -

Except as provided in Charter Sec. 21A., all meetings of the council or committees thereof shall be public. The council shall have the authority to appoint council committees. Such committees shall generally consist of no more than two council members and in no event shall be equal or greater than a quorum of council. Other council members may attend any council committee meeting to observe but shall not participate.

Attachment B - Council Internal Committee Charters

Excerpt from Charter Article II. The Legislative Body: Its Powers and Duties, Sec. 15. Powers and duties of mayor. -

The mayor shall be ex officio a member of all council committees.

Charter Approval Date: 11/20/2025 Last Revised: 11/20/2025

Attachment B - Council Internal Committee Charters

City of Boulder Council Committee Charter Charter Committee Purpose Statement The purpose of the Charter Committee is to recommend changes to the City Charter and review changes submitted by council members, staff, and residents. Staff will research any changes that the committee is asked to consider, present to the committee, and determine if the proposed changes will be presented to the entire Council for consideration on the upcoming ballot.

Two members of Council serve on this committee. The committee is supported by the City Manager’s Office, which includes the City Clerk’s Office.

Responsibilities -

In February/March each year, at the first meeting of the election cycle, the committee will determine the dates, times and frequency of meetings. Review proposed changes to the City of Boulder Charter submitted by council members, staff and residents. Provide staff with input and direction on the amendment to charter sections for further research and determination of action. Review recommendations presented by staff and provide input to present to the council for approval.

Authority The committee has the authority to review proposed changes to the charter not initiated by a citizen petition and authorize research and submission to Council for further action.

Attachment B - Council Internal Committee Charters

Escalation from Committee to Full Council The committee will direct staff to proceed with the preparation of information to present to council at a study session. Council will then determine which items, if any, will be finalized to appear on the City’s ballot.

Out of Scope The Committee serves in an advisory capacity only and shall not make decisions related to the City Charter or exercise administrative functions unless expressly authorized in the Boulder Charter and Boulder Revised Code, as such functions are reserved to the City Manager. The Committee’s scope does not include all matters related to elections, or possible measures that could be enacted via ordinance rather than a change to the Charter.

Committee Meetings -

The committee meets starting in February or March each year and holds meetings as needed. Meetings are held virtually via Zoom Webinar. Meeting notes are taken by the City Clerk, and a summary of the meeting is provided to committee members. The City Clerk maintains the ﬁles of the meeting summaries. For the committee to reach a quorum and meet for the purposes of conducting committee business, both committee members must be present. Meetings of the Committee, like all council committee meetings, are not video or audio recorded.

City of Boulder Charter References to Council Committees Excerpt from Charter Article II. The Legislative Body: Its Powers and Duties, Sec. 9. Meetings of council. -

Excerpt from Charter Article II. The Legislative Body: Its Powers and Duties, Sec. 15. Powers and duties of mayor. -

The mayor shall be ex officio a member of all council committees.

Attachment B - Council Internal Committee Charters

Charter Approval Date: 11/20/2025 Last Revised: 11/20/2025

Attachment B - Council Internal Committee Charters

City of Boulder Council Committee Charter Council Employee Evaluation Committee Purpose Statement The Council Employee Evaluation Committee (CEEC) is responsible for developing and defining the process for annual evaluation of three (3) council employees, conducting the required information collection for evaluation and drafting and delivering feedback to the council employees. The CEEC is also responsible for acting as the point of contact with staff for recruitment activities, as necessary, of the direct council employees.

Committee Membership There are several existing internal city council committees that help guide policy and decision making in key areas in partnership with city staff. Council members vote among themselves annually to appoint members to council committees. Two council members comprise the CEEC, and one staff member supports the two council members as a functioning committee member. The Human Resources Department supports the CEEC (generally, the Director of Human Resources).

Responsibilities -

In partnership with city staff, determine a need for any updates to performance review/evaluation process. In partnership with city staff, support information collection for performance reviews through surveys of council members/staff/external contacts and discussions with council members. Finalize performance review narratives and ratings. Acknowledge salary and merit increase method and calculations. Deliver annual performance review to each of the council employees. Provide comment, as necessary, regarding council employee evaluations at a council meeting. Review all agenda documents prepared by staff prior to this council meeting.

Attachment B - Council Internal Committee Charters

As needed, plan any recruitment activities with staff for vacant council employee positions.

Authority The committee scope is restricted to completing the annual performance reviews/evaluations and to coordinate recruitment activities, as needed.

Escalation from Committee to Full Council Annual performance reviews/evaluations for the council employees seek input from the membership of city council on an individual basis, through performance surveys. Individual council members receive a general update of the performance review for each council employee. Salary merit changes sourced from the performance review are approved/denied by a vote of the full city council, generally via a consent agenda item. Any council employee hiring or other employment activity is escalated to full council for approval.

Out of Scope The Committee serves in an advisory capacity only and shall not make decisions related to non-Council employee evaluations or exercise administrative functions unless expressly authorized in the Boulder Charter and Boulder Revised Code.

Committee Meetings -

The committee meets as needed for council employee performance review planning. One to two planning meetings of 45-60 minutes in duration generally suffice for planning purposes. These meetings are conducted virtually. The committee meets after evaluation survey information is collected for an overview of results and drafting of evaluation feedback, with 1-2 meetings of 60 minutes and individual time for evaluation drafting. CEEC members coordinate discussions with other council members regarding outcomes of the evaluation process. CEEC members deliver feedback directly to council employees at end of process. These are three individual meetings of 45-90 minutes. The committee has no chair, and both members are present for all committee meetings along with staff. Individual meetings with council members are with just one member of CEEC. Evaluations are delivered to council employees by both CEEC members. Meetings related to any recruitment/hiring activity are to be determined, based on need.

Attachment B - Council Internal Committee Charters

City of Boulder Charter References to Council Committees Excerpt from Charter Article II. The Legislative Body: Its Powers and Duties, Sec. 9. Meetings of council. -

Except as provided in Charter Sec. 9 and Sec. 21A., all meetings of the council or committees thereof shall be public. The council shall have the authority to appoint council committees. Such committees shall generally consist of no more than two council members and in no event shall be equal or greater than a quorum of council. Other council members may attend any council committee meeting to observe but shall not participate. The council shall appoint a committee of not more than two council members and any number of non-council members to screen applications for city manager, city attorney, and municipal court judge, to evaluate the performance of the persons occupying such positions, and to consider recommending disciplinary actions relating to such persons. Such committee may conduct its business in private.

Excerpt from Charter Article II. The Legislative Body: Its Powers and Duties, Sec. 15. Powers and duties of mayor. -

The mayor shall be ex officio a member of all council committees.

Charter Approval Date: 11/20/2025 Last Revised: 11/20/2025

Attachment B - Council Internal Committee Charters

City of Boulder Council Committee Charter Council Engagement Committee Purpose Statement The Council Engagement Committee (“the Committee”) focuses on improving council engagement with the public by making engagement opportunities with council more meaningful and inclusive.

The City Council annually appoints two members of council to the Committee. The Communications and Engagement Department and the City Manager’s Office provide regular support for this Committee, with the city’s Community Engagement Manager and City Council Program Manager serving as lead contacts. The Committee may also be supported by the City Clerk’s Office and the City Attorney’s Office.

Responsibilities -

When requested by the full council, provide guidance and recommendations on matters related to council engagement with community members. Reflecting their experience on council and interactions with community members and fellow council members, identify topics to discuss for potential recommendations related to council engagement with community members. Provide regular input on the Chats with City Council engagement series, sharing feedback and recommendations for strengthening the program from council colleagues with city staff.

Attachment B - Council Internal Committee Charters

Authority -

The Committee has the authority to discuss and identify recommendations for strengthening community engagement opportunities with council. This includes interactions between council and community within council meetings as well as interactions with City Council outside of council meetings.

Escalation from Committee to Full Council Generally, any committee-initiated action or recommendation that would substantially impact the staff or council workplan would be subject to a nod of five from the full council. Accordingly, any community engagement innovations, pilots, or program changes recommended by the Committee that would significantly impact staff workplan capacity would require a nod of five from the council. When the Committee determines that such an item exists and requires full council consideration, a committee member must submit a request to CAC asking that the item be scheduled under Matters from the Mayor and Members of Council at a regular city council meeting. Recommendations that do not substantially impact staff or council workplans may be directly implemented by staff.

Out of Scope The Committee serves in an advisory capacity only and shall not make decisions related to council/community engagement or exercise administrative functions unless expressly authorized in the Boulder Charter and Boulder Revised Code, as such functions are reserved to the City Manager. The scope of the Committee’s conversations and recommendations does not extend to the city’s approach to community engagement nor to community engagement processes planned and implemented by city staff for individual projects as part of staff annual workplans. Pre-retreat engagement with members of Boards and Commissions will be managed by the Boards and Commissions Committee who will solicit biannual workplan updates from boards and commissions as part of its annual workplan.

Committee Meetings -

The Committee meets every other month for one hour, unless additional meetings are deemed necessary by committee members. The Committee meets virtually via zoom webinar, and members of the public may view committee meetings.

Attachment B - Council Internal Committee Charters

Committee agendas are sent to members of the Committee by city staff in advance of each scheduled meeting. Committee members or staff supporting the Committee may propose topics to include on meeting agendas. Meeting notes are captured by city staff and made available to Committee members following each meeting. For the committee to reach a quorum and meet for the purposes of conducting committee business, both committee members must be present. Meetings of the Committee, like all council committee meetings, are not video or audio recorded.

City of Boulder Charter References to Council Committees Excerpt from Charter Article II. The Legislative Body: Its Powers and Duties, Sec. 9. Meetings of council. -

Excerpt from Charter Article II. The Legislative Body: Its Powers and Duties, Sec. 15. Powers and duties of mayor. -

The mayor shall be ex officio a member of all council committees.

Charter Approval Date: 11/20/2025 Last Revised: 11/20/2025

Attachment B - Council Internal Committee Charters

City of Boulder Council Committee Charter Retreat Committee Purpose Statement The Retreat Committee convenes to provide guidance to staff on the agenda, format, and facilitation of the biennial City Council Retreat and biennial City Council Mid-Term Check-in.

Two members of council are appointed to this committee. The City Manager’s Office provides staff support for the Retreat Committee, with support from other departments as needed. Additionally, the city contracts with a third-party facilitator for council retreats, who often support Retreat Committee meetings.

Responsibilities Late Summer/Early Fall -

In partnership with city staff, determine the date, time, and duration of the annual council retreat.

Fall/Winter -

Provide recommendations for the agenda and facilitation of the annual council retreat. As requested by city staff, conduct individual conversations with council colleagues to gauge full council preferences related to the retreat agenda, activities, facilitation style, and any other items identified by the committee, facilitator, and staff.

Attachment B - Council Internal Committee Charters

Support a pre-retreat Matters conversation with the full council to overview retreat planning efforts and seek feedback prior to finalizing the retreat agenda. As requested by city staff, review retreat materials in advance and communicate reminders to colleagues related to pre-retreat “homework” for council members.

Authority The Retreat Committee is empowered to discuss and make recommendations to staff related to the annual council retreat. The City Manager’s Office is ultimately responsible for executing the retreat, including coordinating with the city’s third-party facilitator, finalizing the agenda and meeting content, and handling administrative/logistical details.

Escalation from Committee to Full Council The Retreat Committee is empowered to make recommendations on behalf of the full council related to the annual retreat. When committee members desire full council direction or input on a retreat-related decision, or when they would like to provide a progress update related to an upcoming retreat, one of the committee members should submit a CAC request to schedule a full-council discussion.

Out of Scope The Committee serves in an advisory capacity only and shall not make decisions related to council retreats/mid-term check-ins or exercise administrative functions unless expressly authorized in the Boulder Charter and Boulder Revised Code, as such functions are reserved to the City Manager. Pre-retreat engagement with members of Boards and Commissions will be managed by the Boards and Commissions Committee.

Committee Meetings -

The Retreat Committee meets on an as-needed basis. Usually, the committee will meet at least three-four times prior to each retreat to provide direction and feedback to city staff. Meetings generally last no more than one hour. Committee meetings take place virtually and are noticed for public viewing. City staff will provide meeting agendas to committee members prior to each committee meeting. City staff also produce meeting minutes/summaries, which are sent to committee members after each meeting. These materials are available to the public upon request. For the committee to reach a quorum and meet for the purposes of conducting committee business, both committee members must be present. Meetings of the Committee, like all council committee meetings, are not video or audio recorded.

Attachment B - Council Internal Committee Charters

City of Boulder Charter References to Council Committees Excerpt from Charter Article II. The Legislative Body: Its Powers and Duties, Sec. 9. Meetings of council. -

Excerpt from Charter Article II. The Legislative Body: Its Powers and Duties, Sec. 15. Powers and duties of mayor. -

The mayor shall be ex officio a member of all council committees.

Charter Approval Date: 11/20/2025 Last Revised: 11/20/2025

Attachment B - Council Internal Committee Charters

City of Boulder Council Committee Charter Financial Strategy Committee Purpose Statement The Financial Strategy Committee (the “Committee”) shall have the primary responsibility as an advisory committee regarding short and long-term financial policy and planning to achieve financial sustainability across future years.

The Committee consists of three (3) City Council members appointed by City Council for two-year terms, approved on an annual basis. Three committee members are necessary to provide sufficient policy guidance on the Long-Term Financial Strategy and the city’s annual budget development process. Staff members consist of one representative from the City Manager’s Office, the City Attorney, the Chief Financial Officer, and the Budget Officer plus at least one (1) Budget Office staff member, who will write meeting minutes, create an agenda, and facilitate other administrative matters.

Responsibilities • • • •

Adopt bylaws, rules, or policies for the guidance and governance of the Committee; Serves as an advisory committee to help support financial sustainability as an organization; Provides recommendations and feedback to staff on key financial policy considerations, including the city’s short and long-term financial planning; Provides feedback on financial presentations to council to support a more effective and efficient council conversation;

Attachment B - Council Internal Committee Charters

•

Collaborate with the city’s Finance Department, City Council and the community with the goal of building awareness, understanding and support for the city’s annual budget and long-term financial policy and planning.

Authority Committee members provide policy guidance and recommendations to city staff on the annual city budget and short- and long-term financial planning as part of the city’s LongTerm Financial Strategy.

Escalation from Committee to Full Council The Committee may recommend the City Manager bring forward specific short- or longterm financial planning items to the full City Council. As appropriate, items for discussion with the full City Council may be brought forward during the annual financial forecast update, annual budget meetings, or regularly scheduled adjustments-to-base held twice a year in May and November.

Out of Scope The Committee serves in an advisory capacity only and shall not make decisions related to ﬁnancial strategy or budget. The Committee shall not exercise administrative functions unless expressly authorized in the Boulder Charter and Boulder Revised Code, as such functions are reserved to the City Manager.

Committee Meetings -

The Committee will meet monthly or more/less frequently as needed and held at a convenient location established by the Committee. Committee members may be asked to periodically review materials in advance of committee meetings. Committee meetings are held for one hour and fifteen minutes and may be shorter if the committee and staff finish agenda topics before the end of the scheduled meeting time. Committee meetings must be open to the public. Public notice of process committee meetings will be provided via the City of Boulder’s calendar of events. Agendas will be posted to the webpage: https://bouldercolorado.gov/events. City staff develops agendas and meeting minutes for each committee meeting. Committee quorum is set at two committee members; two committee members must be present to hold the committee meeting. The Committee consists of members and does not elect or appoint a chair. All committee members have equal authority. Meetings of the Committee, like all council committee meetings, are not video or audio recorded.

Attachment B - Council Internal Committee Charters

City of Boulder Charter References to Council Committees Excerpt from Charter Article II. The Legislative Body: Its Powers and Duties, Sec. 9. Meetings of council. -

Excerpt from Charter Article II. The Legislative Body: Its Powers and Duties, Sec. 15. Powers and duties of mayor. -

The mayor shall be ex officio a member of all council committees.

Charter Approval Date: 11/20/2025 Last Revised: 11/20/2025

Attachment B - Council Internal Committee Charters

City of Boulder Council Committee Charter Intergovernmental Affairs Committee Purpose Statement The Intergovernmental Affairs Committee advises city staff, primarily the city’s Intergovernmental Affairs Officer, on governmental and policy advocacy matters that impact the city and its regional, state, and federal partners. The committee’s primary focus is providing guidance on legislative matters that may be considered by the Colorado General Assembly each year, though it is not limited exclusively to consideration of these matters.

Committee Membership There are several existing internal city council committees that help guide policy and decision making in key areas in partnership with city staff. Council members vote amongst themselves annually to appoint members to the Intergovernmental Affairs Committee and all other council committees. Council Participation -

As many as four members of city council are appointed to serve on the Intergovernmental Affairs Committee. 1. While most council committees have two council member representatives, the Intergovernmental Affairs Committee comprises up to four members. The city council has historically appointed four members to achieve greater representation of the diverse viewpoints that exist among the entire council. 2. The maximum number of committee members is four, as a fifth member would constitute a quorum of the full city council, which is prohibited under the Boulder City Charter, Sec. 9.

Staff Support -

The City Manager’s Office, City Attorney’s Office and the city’s state lobbyists provide regular support for the Intergovernmental Affairs Committee, with the

Attachment B - Council Internal Committee Charters

Intergovernmental Affairs Officer serving as the lead. As needed, staff experts from various city departments may also be available to the committee, as coordinated by the Intergovernmental Affairs Officer.

Responsibilities The Intergovernmental Affairs Committee is responsible for the following on an annual basis:

Late Summer and Early Fall -

Review the city’s Policy Statement on Regional, State and Federal Policy Issues for the upcoming state legislative session, with attention to providing committeerecommended revisions and a review of revisions recommended by city staff. In arriving at these recommendations, the committee will consider several factors, including passage of legislation in the most recent session, expected changes in the policy environment and existing or anticipated advocacy efforts.

Late Fall -

Support the Intergovernmental Affairs Officer’s presentation of the proposed Policy Statement to the full council, especially with regard to speaking toward committee-initiated recommendations. Participate in the city’s annual legislative breakfast with members of Boulder’s state delegation to make the case for why legislators should support council’s state policy priorities in the upcoming session.

January – May -

The Intergovernmental Affairs Officer will review state bills and other proposed policy changes at the regional, state and federal level, and consult with city staff and the City Attorney’s Office, where appropriate. The Intergovernmental Affairs Officer will then adopt positions on such bills/proposals if they determine that the Policy Statement provides clear direction for doing so and will then coordinate all advocacy efforts to further such position. In the following two circumstances, the Intergovernmental Officer may convene the committee: 1. When the Intergovernmental Officer needs council member support in developing a strategy to advance or defeat a proposed policy that is clearly addressed by the city’s Policy Statement or other council-approved policy documents. This may include committee members coordinating with the city’s Intergovernmental Affairs Officer to represent the city at committee hearings of the General Assembly. Council members who do not serve on the committee may also testify at committee hearings on

Attachment B - Council Internal Committee Charters

behalf of the city and when doing so should always coordinate with the Intergovernmental Affairs Officer.  Council members may also represent themselves (rather than the city) if desired. If the council body has taken a position on a legislative matter but an individual council member still wishes to testify on their own behalf, they are strongly encouraged in their testimony to identify the council’s official position. As a professional courtesy, and to maintain trust and efficacy with regional and state partners, members of council must alert the Intergovernmental Affairs Officer if they plan to testify on their own behalf. 2. When there is a decision pending at the regional, state or federal level which may have an important impact to the city, yet where the issue was not directly addressed in the Policy Statement or other council communications (i.e., the relevant Policy Statement position(s) were vague or not sufficiently specific to adopt a position). Under this limited circumstance, the committee may advise staff to adopt and advocate for a position on behalf of the city. The committee is given this authority only when there is insufficient time for staff to take the matter for consideration before the full council to receive that direction. When adopting positions, the committee members are asked to not only represent their own perspective but their understanding of the full council’s preferences.  When the city adopts a position pursuant to such committee direction, the Intergovernmental Affairs Officer is expected to immediately inform the full council of the decision. This awareness ensures that council may subsequently revisit the committee’s decision, should they choose to do so.

Authority The Intergovernmental Affairs Committee is vested with the authority to adopt positions on intergovernmental policy matters when the Intergovernmental Affairs Officer seeks such direction. The committee may advise that the city adopt an official position of oppose, support, or amend or, alternatively, it may advise the city to refrain from adopting any position. When adopting positions, the committee members are asked to not only represent their own perspective but their understanding of the full council’s preferences.

Attachment B - Council Internal Committee Charters

Allowing the committee to make recommendations on behalf of the full council regarding legislative positions, after receipt and direction of a staff analysis, creates efficiencies that can reduce the amount of council meeting time spent discussing the matter. However, when there is no Policy Statement direction to inform a committee decision, or when the decision is of particularly high political interest, the Committee may provide a recommendation for the full council’s consideration. When the committee determines a full council discussion on a given policy matter is warranted, a committee member may be asked to submit a request on behalf of the committee to CAC asking that the matter be scheduled at an upcoming council meeting. Council members who do not serve on the committee may also submit a request to CAC for the full council to consider a policy matter and in doing so would follow general CAC submission guidelines and procedures. CAC will then decide whether and when to schedule a discussion for full council consideration.

Out of Scope The Committee serves in an advisory capacity only and shall not make decisions related to intergovernmental affairs or exercise administrative functions unless expressly authorized in the Boulder Charter and Boulder Revised Code, as such functions are reserved to the City Manager. The scope of the committee’s conversations, recommendations and decisions does not extend to policy matters that are solely intra-jurisdictional, where the final decision maker is the city council itself.

Committee Meetings -

The Intergovernmental Affairs Committee meets on an ad hoc basis. Generally, the committee meets at least once per month during the state legislative session (January – May), and a few times in the fall before the start of the session to discuss revisions to the city’s Policy Statement. Committee meetings are generally scheduled for 90 minutes. The committee generally meets in-person and limits public viewing of meetings to the in-person meeting room. Committee members, city staff, and the city’s lobbyists may join committee meetings virtually on occasion, though in-person participation is preferred. Committee agendas are sent to members of the committee by the Intergovernmental Affairs Officer in advance of each scheduled meeting and will be made available to the public by electronic copy. The Intergovernmental Affairs Officer will prepare the agenda based on the guidance and direction needed by city staff on specific policy and legislative matters, and committee members may request that additional topics be added to the agenda.

Attachment B - Council Internal Committee Charters

A committee quorum requires attendance by at least three out of four committee members. Meetings of the Committee, like all council committee meetings, are not video or audio recorded.

City of Boulder Charter References to Council Committees Excerpt from Charter Article II. The Legislative Body: Its Powers and Duties, Sec. 9. Meetings of council. -

Excerpt from Charter Article II. The Legislative Body: Its Powers and Duties, Sec. 15. Powers and duties of mayor. -

The mayor shall be ex officio a member of all council committees.

Charter Approval Date: 11/20/2025 Last Revised: 11/20/2025