Agenda Memo

City of Boulder City Council Agenda Item Meeting Date: October 16, 2025 Agenda Title Consideration of a motion to amend the Council Rules of Procedure Sec. I. Presiding Officers: Mayor and Mayor Pro Tem, Sec. II. Communication with Council, Sec. IV. Council Meeting Agenda, and Sec. IX. Nominations and Elections

Staff Contact • •

Nuria Rivera-Vandermyde, City Manager, City Manager’s Office Teresa Taylor Tate, City Attorney, City Attorney's Office

Draft Motion Language Staff requests council consideration of this matter and action in the form of the following motion: Motion to amend the Council Rules of Procedure Sec. I. Presiding Officers: Mayor and Mayor Pro Tem, Sec. II. Communication with Council, Sec. IV. Council Meeting Agenda, and Sec. IX. Nominations and Elections

Executive Summary The purpose of this item is to incorporate proposed process improvement amendments to the Council Rules of Procedures recommended by the Council Process Working Group.

Council Action Options Option

Outcome

Approve amendments to Council Rules of Procedure

If the amendments are adopted, they will go into effect immediately

Add amendments to Council Rules of Procedure

Council would need to define any modifications or amendments to the council rules of procedure. This will likely require staff to bring back an amended version November 6, 2025

Take no action

The amendments would not pass

Refer back to staff

If council refers this item back to staff, it will need to provide specific direction for further amendments.

Alignment with City Plans and City Council History Sustainability, Equity, and Resilience (SER) Framework and Citywide Strategic Plan Alignment SER Framework Goal Area This item connects to Accessible and connected. Council, the council process working group, and city staff continue to look at how to improve city council meetings and make overall process improvements. The more efficient and well-managed council and their meetings are the more accessible they are to the community which aids in the public feeling more connected. This item also connects to Responsibly governed. It is a way for city staff and council to continue to look at ways to conduct the business of the city efficiently while providing a high level of customer experience to its citizens. Citywide Strategic Plan This item connects to Strategy 12, Implemented organizational and financial best practices to continuously improve asset management, customer service, and project and program performance, by continuing to explore and implement ways to improve how council operates and how meetings are organized and run, allowing the city to continue providing a high level of customer service. Staff Notes The proposed amendments are intended to accomplish the will of council to update council rules of procedure and have them effective before a change in council seats.

Alignment with Additional City Plans This item is anticipated work by the city attorney as part of council legal support.

City Council History The proposed amendments to Council Rules of Procedure have not previously come before this council. However, the agreed-upon goal is to have the proposed amendments adopted and be effective prior to the November 4, 2025 election.

Analysis The Council Process Working Group is recommending these amendments after various engagement efforts with council members. The proposed amendments are intended to update the Mayor Pro Tem procedure and procedures regarding communication with council related to their personal contact information. To accomplish these requested amendments, the city attorney has drafted amendments to Sections: Sec. I. Presiding Officers: Mayor and Mayor Pro Tem, Sec. II. Communication with Council, Sec. IV. Council Meeting Agenda; and Sec. IX. Nominations and Elections

Equity Analysis An equity analysis was not necessary on this item.

Climate, Resilience, and Sustainability Considerations This item has no considerations related to climate, resilience, or sustainability

Community Engagement This item does not require community engagement

Workplan Considerations This work is anticipated as a routine part of council and the city attorney’s workplans.

Next Steps for City Council There are no next steps for this item and no related agenda items

Accessibility Statement The City of Boulder is committed to digital accessibility. Some content may not be fully accessible due to technical limitations or issues. For alternate formats or accommodations, please visit Accessibility | City of Boulder or contact accessibility@bouldercolorado.gov.

Attachment Attachment A - Proposed Amendments to Council Rules of Procedure