Attachment C - 08.25.26 Draft Planning Board Meeting Minutes

CITY OF BOULDER PLANNING BOARD ACTION MINUTES August 25, 2026 Hybrid Meeting A permanent set of these minutes and an audio recording (maintained for a period of seven years) are retained in Central Records (telephone: 303-441-3043). Minutes and streaming audio are also available on the web at: http://www.bouldercolorado.gov/ PLANNING BOARD MEMBERS PRESENT: Laura Kaplan, Chair Mark McIntyre Kurt Nordback ml Robles (virtual) Maxwell Lord Mason Roberts Claudia Hanson Thiem PLANNING BOARD MEMBERS ABSENT: STAFF PRESENT: Chandler Van Schaack, Development Review Planner Principal Mark Garcia, Civil Engineering Senior Manager Thomas Remke, Senior Operations Specialist Hella Pannewig, Senior Counsel Brad Mueller, Planning and Development Services Director 1. CALL TO ORDER Chair, L. Kaplan, declared a quorum at 6:00 p.m. and the following business was conducted. 2. PUBLIC PARTICIPATION Lynn Segal (in person) 3. APPROVAL OF THE MINUTES There were no minutes to approve. 4. DISCUSSION OF DISPOSITIONS, PLANNING BOARD CALL-UPS / CONTINUATIONS There were no call-up items. 5. PUBLIC HEARING ITEMS A. AGENDA TITLE: Public hearing and consideration of a Site Review application for a proposal to redevelop the Mountain View United Methodist Church property at 355 Ponca Pl. with a new, 175,633 square foot addition to the Frasier retirement

community at 350 Ponca Pl. The proposed four-story, 55-foot addition would contain 96 independent living apartments with two levels of underground parking. The proposal includes demolition and remodel of a portion of the existing church building, removal of existing surface parking lots on both 350 and 355 Ponca Pl., and vacation of the existing Ponca Place right-of-way. Reviewed under case number LUR2025-00056. (00:08:00) Staff Presentation: C. Van Schaack presented the item to the board. (00:36:00) Board Questions: C. Van Schaack and M. Garcia answered questions from the board. (01:10:25) Applicant Presentation: Megan Burg, Christie Hinrichs, Danica Powell, Scott Rodwin, Juan Ramos presented the item to the board. (01:26:00) Board Questions: Juan Ramos, Megan Burg, Christie Hinrichs, Danica Powell, Scott Rodwin answered questions from the board. (02:19:11) Public Participation: In Person: 1) Marty Frick 2) Gale Adair 3) Anne Lindsay 4) Emily Reynolds 5) David Foster 6) Leslie Durgin 7) Susan Long 8) Eve Dreher 9) Mark Johnson 10) Shannon Johnson 11) Constance Holden 12) Donna Wilder 13) Cheryl Runyon 14) Bonnie Strand 15) Mary Pettigrew 16) Diane Bohan 17) Pam Flowers 18) Gail Wright 19) Joel Rosenblum 20) Sara Hughes 21) Susan Connelly 22) Dea Lovy 23) Lauren Schmeisser 24) Ed Simmons 25) Carolyn Martin 26) Tom Marshall

27) Gabriele Deck 28) Elaine Winans (pooling time with Mary Lymberopoulos and Fran Dzilvelis) Virtual: 1) Erika Deinert 2) Jason Strauss 3) Lynn Segal (03:32:00) Board Discussion: Staff have identified the following key issues to help guide the board’s discussion: 1. Is the proposal consistent with the Site Review criteria of section 9-2-14(h), B.R.C. 1981? (03:40:00) The board made a round of general comments regarding consistency with applicable Site Review criteria. (04:07:00) The board discussed potential conditions of approval and conducted a series of straw polls to gauge support. No formal action taken. (04:32:25) MOTION: M. McIntyre made a motion seconded by C. Hanson Thiem to approve Site Review application #LUR2025-00056 with conditions as recommended by staff in the staff memorandum and adopting the staff memorandum as findings of fact, including the attached analysis of review criteria. (04:33:15) MOTION: K. Nordback made a motion to amend seconded by M. McIntyre that the project will provide welcoming and inviting signage, to the satisfaction of staff, that makes clear that Ponca Place remains publicly accessible. Planning Board voted 7-0. Motion passed (04:37:00) MOTION: C. Hanson Thiem made a motion seconded by M. Lord that as a condition of approval, the plans be modified to provide short-term bicycle parking for the Mountain View United Methodist Church at 50% of requirement for ‘religious assemblies’ in B.R.C. 9-9-6(e). Planning Board voted 4-3 (M. Roberts, M. McIntyre, L. Kaplan dissenting). Motion passed.

(04:38:52) Planning Board voted on the motion made at 04:32:25, as amended above: MOTION: M. McIntyre made a motion seconded by C. Hanson Thiem to approve Site Review application #LUR2025-00056 with conditions as recommended by staff in the staff memorandum and adopting the staff memorandum as findings of fact, including the attached analysis of review criteria as amended. Planning Board voted 5-2 (L. Kaplan and ml Robles dissenting). Motion passed. 6. MATTERS FROM THE PLANNING BOARD, PLANNING DIRECTOR, AND CITY ATTORNEY a. Informational Item: September 3, 2026 City Council Item: Introduction, first reading and consideration of a motion to order published by title only, Ordinance 8756 vacating and authorizing the City Manager to execute a deed of vacation for Ponca Place right-of-way generally located adjacent to 350 and 355 Ponca Pl. (LUR2026-00006). Informational item only. Board members may direct any questions to Julie Defoe, City of Boulder. 7. DEBRIEF MEETING/CALENDAR CHECK 8. ADJOURNMENT The Planning Board adjourned the meeting at 10:53 PM. APPROVED BY Laura Kaplan ___________________ Board Chair ________________ DATE