IC-ICA September 2025.pdf (50 KB)

Boulder Valley School District File: IC/ICA Adopted: September 21, 1987 Revised: February 13, 2001, September __, 2025 SCHOOL YEAR/SCHOOL CALENDAR/NATIONAL HOLIDAYS The Boulder Valley School District conducts a regular day school program for students from preschool kindergarten through 12th grade, with an academic year in accordance with Colorado law with state statute. The Board shall adopt a calendar that supports the district’s educational objectives and applies to all district schools, except charter schools. Development Process Tentative school calendars shall be developed with input from teachers, staff, and parents. Input shall be collected through posting on the district website and public comment opportunities at Board meetings, and may also be collected through a taskforce and/or outreach to district groups. Draft calendars shall be presented to the Board no later than January 10. At a meeting in February, the Board shall formally adopt the proposed school calendar(s) or set a specific date for adoption for any revised calendar. If the Board revises the tentative calendar, the Board shall make the revised calendar available for at least one month prior to adoption to allow additional input. Subsequent revisions may be discussed and/or adopted in properly noticed Board meetings. Prior to November 1, the Board shall adopt multi-year calendars for subsequent years. If the Board does not adopt the proposed calendar(s) prior to November 1, it shall set a specific date for such adoption or any revised calendar adoptions. At its discretion, the Board may adopt a calendar for a one-year period or for multiple years. The calendar will be developed by the administration in cooperation with District staff and parent representatives. A copy of the adopted calendar must be provided to all parents/guardians of students enrolled in district schools. Any change in the calendar except for emergency closings or other unforeseen circumstances must be preceded by adequate and timely notice of no less than 30 days. Requirements 1. At least 176 days during which students are "actively engaged in the educational process". For purposes of this policy, the Board defines “actively engaged in the educational process” as time when students are working toward achieving educational objectives under the direction of a licensed 1

teacher, including: classroom instruction time; individual student work time while at school, including independent study, study hall, and research; schoolrelated field trips; and, assemblies. "Actively engaged in the educational process" does not include: time students spend before or after school or waiting for the bus, recess, or teacher preparation time. When appropriate and permissible under Colorado law, actively engaged in the educational process may also include asynchronous and remote learning. 2. Additional contract days (10 or as otherwise required by law or negotiated agreement) allocated for teacher preparation/work days or professional development. 3. Holidays and vacation or closure dates considering the following: The following have been designated as national holidays under state law: 1. Thanksgiving Day and the day following 2. Christmas Day;December 25 3. New Year's DayJanuary 1 4. Dr. Martin Luther King Jr. Day 5. Washington-Lincoln Day (Presidents Day) 6. Memorial Day 6.7. June 19 7.8. Independence DayJuly 4 8.9. Labor Day 9.10. Veterans Day 4. Apply the factors identified in the accompanying regulation, IC/ICA-R. Whether all national holidays shall also be vacation days shall be determined by the Board as part of the calendar adoption process. Schools are encouraged to teach about the civic and historical significance of national holidays in accordance with applicable Board policies. School Calendars The Board authorizes the administration in each school building to issue a school calendar based on the district calendar and in accordance with this policy. LEGAL REFS.: C.R.S. § 22-1-112 (school year and national holidays) C.R.S. § 22-32-109(1)(n) (duty to determine school year and instruction hours) C.R.S. § 22-33-102(1) (definition of academic year) C.R.S. § 22-33-104(1) (compulsory attendance law) C.R.S. § 22-44-115.5 (fiscal emergency) C.R.S. § 24-11-101 et seq. 1 CCR 301-39, Rules 2254-R-2.06 (school year and instruction hours; definition of 2

contact/instruction time) End of File: IC/ICA Boulder Valley School District File: IC/ICA-R Adopted: September __, 2025 Additional Factors for School Calendars Factors to be considered overall, with no assigned priority or weight, when establishing the calendar for the school district include: • Provide a calendar that is the same for all schools and levels– elementary, middle, K-8 and high school. • Balance contract days evenly across both semesters. • Allow professional development to be scheduled throughout the school year and at times when attendance is likely to be high. • Coordinate the BVSD calendar with the University of Colorado-Boulder and St. Vrain Valley School District. • End first semester prior to winter break. • End the school year prior to Memorial Day. • Consider impact of climate change and weather • Limit the number of partial school weeks (fewer than five days). • Avoid scheduling breaks that would interfere with student participation in key assessments, including on achievement, for college admission, for advanced placement and International Baccalaureate, and language development. such as Access (for English Language Development), Colorado Measures for Academic Success (CMAS), Colorado SAT (CO-SAT), Advanced Placement (AP), and International Baccalaureate (IB). • Address CHSAA athletics and activities calendar requirements • Consider the calendars of the University of Colorado-Boulder,St. Vrain Valley School District, and other neighboring districts.

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