KH and KH-R October 28 clean.pdf (29 KB)

File: KH Adopted: August 14, 1986 Revised: February 25, 1993, May 24, 2005, November __, 2025 PUBLIC GIFTS TO SCHOOLS AND THE SCHOOL DISTRICT The Superintendent and the Board of Education are appreciative of those who want to give gifts to the School District and its schools. Any person or legal entity wishing to make a gift to the School District or to a particular school shall submit to the Superintendent or designee a statement giving information relating to the nature of the gift and its proposed use. Gifts may include cash, real or personal property, services, or in-kind contributions. The School District reserves the right to accept or decline a proposed gift, based upon Board Policy and State and Federal law. No gifts or outside funds shall improperly influence or dictate the direction of School District programs, hamper the objective administration or evaluation of School District programs, or obligate the Board of Education to continue initiatives or programs. Basic Principles Governing Gifts to the School District 1. General gifts for equitable distribution to schools to be used for the benefit of students, including through the School District’s educational foundation, are encouraged. 2. Gifts for equipment or services that are not likely to be acquired from public funds are encouraged. 3. Gifts will not be used to substitute for regular funding requirements, but rather to enrich and supplement regular sources. 4. Gifts of property or services that involve significant costs for installation or maintenance, or initial or continuing financial commitments from School District funds, are discouraged. Principles Governing Gifts to Employ Personnel 1.

Gifts to employ personnel will be allowed.

High schools using fund-raised dollars to employ personnel shall be required to share ten (10) percent of the raised funds within the school community based on student need at the discretion of the principal. These decisions will be shown on the school’s annual budget.

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Elementary, middle and K-8 schools using fund-raised dollars to employ nonlicensed regular or temporary personnel shall be required to share ten (10) percent of the raised funds with the school district. The share shall be collected and redistributed to schools impacted by thirty (30) percent or greater free and reduced lunch (or other appropriate metric) in an amount proportionate to the schools’ total enrollment.

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2. All applicable employment laws and procedures for posting, interviewing and hiring shall be followed. 3. Use of donated funds shall not alter the supervision and evaluation requirements applicable to the position, 4. Expenses related to the hiring of staff from donated funds shall be separated from other general operating fund positions and the use of shared 10% funds within and between schools shall be reported. 5. All positions are limited to the expenditure of the deposited funds. All associated benefit expenses as defined by the School District shall be covered by the donated funds. Gift Procedures All gifts, including those to employ personnel, must be reported annually in the end-ofyear report for review by the District Accountability Committee and School District budget processes. Reporting shall include amounts, person or group donating, and the uses made of the gift. Gifts can be accepted by the Principal, Superintendent, or Board consistent with the authorities in the Board’s purchasing policies and reported in accordance with the School District’s financial procedures. The Superintendent or designee will develop and implement administrative guidelines and procedures that establish clear and transparent procedures to be followed by potential donors to schools and the School District. When a gift has been accepted, it will become the property of the School District. LEGAL REF.: C.R.S. & 22-44-101 through 116, Budget policies and procedures End of File: KH