Transcript

0:00:19Commissioners, are you ready? Yes, we are. Thanks, Jer. And we are recording. Good morning. Today is October 13th, 2026. This is a meeting of the Board of County Commissioners of Boulder County Commissioners Stolzman and Levy are present in the hearing room. We have Commissioner Locuman joining us remotely. And the first item on our agenda is our consent agenda 4A through I. We have a motion move approval. Second. Okay, we have a motion in a second, all in favor, say aye. Aye. Aye. Thank you so much. We do have two discussion items sitting still as commissioners. County Commissioners Cultural Council Appointments. Good morning, Madam Chair, Commissioners. I'm Robin Valdez with The Commissioner's Office and before you are the appointments to the Cultural Council. We currently have four vacancies on this board. We have two members who are seeking reappointment. Amy Moynihan and Amelia Mimi Lee. We initially received 13 applications since then, two applicants have dropped out. Megan Gilbe, who was seeking to be reappointed in Christina Olsen, who was applying for the first time. Another proposal that we receive from Team Kirk was deemed non - responsive to the questions for the culture Council. The recommendation from the Board Liaison and Chair of the Cultural Council are to appoint both reappoint both members, Amy Moneyhun and a million Mimi Lee. And to a point Jay

1 Call to Order

2 9:30 a.m. Morning Session

3 Business Meeting

4 Commissioners' Consent Items

5.a Commissioners' Office - Cultural Council Appointments

5 Commissioners' Discussion Items

0:02:06Schultz and Carrie Polisari. I also received another proposal from Commissioner Stolzman, let me know who her top candidates, and I would like to give her an opportunity to share. And as I thank there might be some alignment regarding the reappointments. With that, I'm going to turn it over to you, Madam Chair. And I'm happy to answer any questions. Well, great, thank you. I think what we have as an embarrassment of riches here, perhaps with a lot of really great applicants for four seats. And we did conduct these interviews over a number of weeks just because of scheduling issues. But Commissioner Stolzman, you had some candidates that you favored. I had some. I don't know that we've had input from Commissioner Lochimin yet on this. Oh, sure. Yeah, we all had the opportunity. We were all asked to send our candidates of choice to our staff.

0:03:12So it sounds like I did. So again, just like you said, Commissioner Levy, I think that all the candidates are great. And there really is a lot of interest in this. I do think from my perspective, the top, I'll say three. I know we have four spaces to fill where Joseph, Sadiya, and Amy. All the candidates are really great looking forward to the conversation. And I just, I think there's always a lot of interest in this board because they do great work. And it's a really important thing for the community. So I'll just start there. Okay, thank you. Commissioner Loschman, did you have a chance to consider this? Yeah, thanks. Yeah, thanks. I did. And I had just reached out to staff as well. I was able to participate in, as we all were in regards to the interviews and the conversations and just want to thank staff and the stuff weighs on for bringing recommendations. I'm happy to accept the staff's recommendation on understanding what that board needs and where they're at and getting ready for reauthorization, all the different activities. So that's what I was thinking this morning. Okay, that's great. Thank you for that. And that I think helps move us along here very nicely. I'm in favor of reappointing. The two terms are eligible for extension. Amy Moynihan and Amelia Lee.

0:04:45And then I was happy as well to accept staff's recommendation. And I believe again, that was Kari Palazari and Jay Schultz, if I have that correct. Is that right? Yeah. Yes. So do I just weigh in? So I think the issue with Jay is being a tier two organization and receiving so much funding while it doesn't create direct conflict of interest definitely creates the perception of a conflict of interest. And there's always a lot of discussion, particularly during reauthorization about the balance of funding that goes between tier one, tier two, and tier three. And there's a lot of Hunger Games that happens with the scarce resource of SCFD funding. And so I think people will feel like there's a thumb on the scale if you have someone that, while they're not deciding about their own funding that benefits from the mix of the funding to the extent that Thorn does. So I don't think it's a good idea. Um, to put someone that receives that amount of funding, uh, in the mix. I appreciate that.

0:05:47And I think what I heard in a couple of the different interviews in this process in general is the level of expertise based on experience as well for different organizations who have gone through the process, who've moved in the tears, who have the ability to also to do some outreach, uh, and so that just to share that perspective. And we have this continual conversation around all of the different applicants. All the volunteers that work on the over 30 boards and commissions that really support the Commissioner's work. And so my interpretation from sitting in some of the meetings, some of the, um, the initial, I'm trying to think of what the name of it is, but the annual welcome to all boards and commissions. We talk about conflict of interest. I know the staff laysons do.

0:06:45I was sat in on some of those different meetings. And so I don't have any same concern, but appreciate just bringing that to our attention and thinking about how we can continue to make sure that all members of all volunteer boards and commissions are thinking about. At all the pipes. Yeah. Thank you for that. And thanks for the discussion. I did note the potential. It's, it's to me, it's more of an appearance than an actual conflict. And I actually felt like his involvement with two agency or nonprofit organization was a strength in that, you know, he's familiar with the process understands, you know, the complexity of applying and, and can really be a great advocate for the program how much it does SCFD as we're coming up on reauthorization. I think possibly next year. So I, I did not have, um, concerns about, uh, about Jay Schultz along those lines either. Yeah. So I'll be running out today. And just to everybody's great and all the people are trying to volunteer and do the right thing. There really is an ability to keep tier three organizations down by spreading the funding and not giving people the opportunity to grow into tier two and then create scarcity at the tier two level. And so I think this is a terrible idea. And I might, it might

0:08:16turn me evil toward the reauthorization also. I'll have to sleep on that one. Thanks. All right. Uh, so Commissioner Ludgerman, would you like to make a motion. I'm happy to make the motion on item 5A that we approve for the Cultural Council Appointments staff's recommendation in regards to the reappartements and to the other, uh, two members. Okay. And I second that motion all in favor say aye. Aye. And opposed, Nay? No. Thank you, Commissioners. All right. Thank you very much, Robin, for all that work to coordinate those interviews. That's a lot of work. We have 5B and this is, um, uh, yeah, actually we need to take on prop one, two, three funding, Kaylee Byrne is with us. Welcomemissioners Kaylee Byrne Community Plan and Permitting. Um, I'm here to talk about proposition one, two, three and the expedited review process requirement. Um, and proposed compliance path for that. Um, so staff requesting approval from the board regarding the proposed compliance action for the prop one, two, three expedited review requirement also referred to as fast track by December 31st. We have to demonstrate that we have an expeditive review process in place for housing projects where at least half of the units are affordable to remain eligible for Prop123 funding in the next three year cycle. That's 2027 to 2029. So stafford proposing that Boulder

5.b Community Planning and Permitting - Proposition 123 Expedited Review Process Compliance

0:09:50County adopt a resolution, which would acknowledge that Boulder County Community Planning and Permitting are current review processes already meet the 90 - day review requirement and establish a policy for an expedited review process for those housing projects where at least half of the units are affordable. And if the BOCC, if the board approves the proposed compliance action, we have also provided as an attachment to the memo today, a drafted resolution that the board could adopt following. This. Thank you. Okay. Thank you. Any questions, Commissioners? I have a question. Thanks, Kaylee. Did you consider that there is likely to be no prop123 funding for the next three years and that this might just be an extraordinary waste of time? I think we just want to remain eligible for possible funding. So just want to do what we can to stay eligible. Thanks. So no. That wasn't a consideration. Guess not great. Okay. Thanks. Commissioner Lord, you mean? Yeah, thank you. Thanks for being present today for questions. I did have a couple of questions on the, let me get to that. I think it was attachment A maybe. Yep. Thank you. And thanks for providing the resolution ahead of time. The I'm looking at page 210 of our packet today and letter, I had questions on two items. One is letter H and then the others

0:11:13that are I. And just wanted to understand, I do support the idea of, of having, um, having the solution done. So it was just a little bit of clarification. On letter H, do we already have expedited review for the different processes that are, uh, that are named there in that letter for the application types. So H is listing different review types in permit types that would be required for projects that, um, would fall under this, um, having more than half affordable units. And so what we're saying here is that these review types and permit types, um, would already be able to meet that 90 day expedited review. So there's not a, an explicitly named expedited review process, but we're acknowledging through adoption of this resolution as a policy that they would be able to meet that 90 day. Review requirement. And therefore meeting the expedited review. Um, requirements. Okay. So the different items that are listed there site plan review building permit, especially use permit variants administrative modifications. Those already have process. It's not going to create additional work. So I'm trying to figure out.

0:12:39That's what I, that's the way I was reading it, but I just wanted to clarification. And then the last the second question I had was on I. And just wanted to understand it says does not apply for an applicant chooses to opt out of the process if the process for opt out is clear is that like, is it a literal process where I'm opting out and it's very clear or is it our interpretation or a potential urban interpretation later about what opt out could have been. I think that would have to be interpretation at the time of application since we're not changing the code to put in an explicit expedited review process. We're just acknowledging that these processes would be able to meet that 90 day expedited review requirement. Um, so at the time of application, if the applicant, um, you know, in working with staff, decided to opt out of, um, this expedited review, um, basically just meeting that 90 day requirement for whatever reason. That would just get determined at that point in time. Um, at the time of application between staff and the applicant. And that would probably just get added as like a research note to the application. Okay. I think just to have something consistent in all of the different applications, the paperwork somewhere so that it's very clear if,

0:13:59and we don't have any issues. Later on. So that was the only consumes that I had in questions. Thank you. Okay. Thank you. Yeah. Kaylee, thanks. I think, I think you've answered my question, which was, well, the way I'm reading The Resolution and the memo, you didn't create a new process called an expedited review, analyzing the process that we already have and the workflow. It's an affordable housing project or any other project would be able to go through the process in 90 days. Yes, that's correct from time of complete application through. And do you know, have you been able to confirm, I guess it's Dola that we submit this to that, that, that is sufficient, that we don't actually have to have some other sort of very special process. Yes. Um, this is based off of a template resolution that Dola drafted and provided. And Dola also did a courtesy review of this resolution that we're presenting. Okay, great. That's phenomenal. Um, all right. Then if we have no further questions. I think we're ready for a motion on 5B. I'm just going to make a comment to explain why I'm voting. No, I just, I find this exercise to be absurd. Um, it actually made me think of Alice in Wonderland. And I feel like the state had read the quote from it that

0:15:26was if I had a world of my own, everything would be nonsense. Nothing would be what it is because everything would be what it isn't. And, um, what it is, wouldn't be and wouldn't be a wood for me moving away from Alice in Wonderland. This action does nothing for money that isn't available to accomplish nothing to build no units. So I'm not voting for this. This is totally absurd. Okay. I'm happy to move approval of item 5B community planning and permitting proposition 123 expedited review process compliance, uh, including attachment A that was presented by stuff. And I'm happy to second that. And I, I would just say, you know, regardless of whether there's funding available this year, whether we may even be seeking that funding, I want Boulder County to be in the very best position possible to be able to secure that funding, if and when we apply for it. So, uh, with that comment, we have a motion and a second all in favor say aye and those opposed. So that we have voted two to one to move forward with 5B. And thank you, Kaylee, very much. Um, now we will sit as the gun barrel public improvement district board of directors and Aaron. Thank you for coming to visit with us this morning. Let's get another. Thing ready to go. Here

6 Gunbarrel Public Improvement District Discussion Items (Sitting as the Gunbarrel Public Improvement District Board of Directors)

6.a Parks & Open Space - Xcel Energy Easement

0:16:58we go. Good morning. Uh, again Aaron Clark, Boulder County Parks, nope space, land officer. Here, uh, talking about the, uh, excel energy 75th Street Eastment Acquisition for Undergrounding align there in Gun Barrel. Uh, so the lands we're talking about here are our Jafei and Heather would not open space properties. These are right along 75th Street in Gunborough on the eastern side. These are not owned by Boulder County as Parks. These are the property of the gunmarrow public improvement district. They are managed by parks through a 1994 IgA. Here they are. We have a little map. They're there. The green stuff on the corner of 75th and lookout. It's about 115 acres all told, managed as open space. There are no operations, no ag operations. And there are no structures. I went for a walk and it kind of looks like this. This kind of maintained his open grassland. Uh, Excel has come to us requesting to underground power lines along 75th Street. They're not the really big lines there in the picture. There's a smaller set that you can kind of see just underneath. Those are the ones that are going over on the eastern side. Uh, the purpose of this is to reduce the number of PSPS shutoffs and high wind events. Um, kind of trying to reduce the, uh, the fire danger and

0:18:24the number of outages we have to have in this area. So they have come to us to request a 20 foot non - exclusive easement to install their undergrounded line. Total easement is 1. 2 acres. I will call out the trememos as 0. 6. I can't do math. I had two 0. 6 acre easements in my head. And I just put in 0. 6, it's 1. 2. I just wanted to make that correction. Uh, total compensation they are offering is 42, 665 dollars. The yellow rectangle here, uh, is where the easement runs, uh, permits construction of the underground lines. There is a 20 foot right of way there along 75th, but they can't use it because there is a federal requirement for 20 foot setback from roads for power line projects. So that eats up that 20 feet. Additionally, that right of way is basically the gutter for 75th. And the last place you want to put an electrical facility is where the water gathers.

0:19:24Uh, and finally, why can't they just keep it on the Western side? Uh, from what Excel says, there's already too much over there. It's really crowded and there's simply no space to install another underground line on the west side. Considerations here. Utilities, including Excel can condemn for property for a public use. Excel is one of those entities. Uh, we've been working with Excel on this for quite some time. Uh, just to avoid the condemnation process. We've been working to mitigate impacts and work on compensation numbers, a court action is expensive and time consuming for everyone involved. And we just like to avoid it. Uh, in this case, uh, the Jaffai and Heatherwood properties can be habitat for borrowing else and Excel has been very cooperative in agreeing to avoid work during nesting season and to survey for owls in the area before they start any work. Uh, we did meet with the Gun Barrel Public Improvement District Advisory Committee. On September 2nd while generally supportive.

0:20:28They were concerned about the aesthetics of the line. There will be a couple of kind of green, those voltage boxes that you see along the side of the road. Some of the members of the board had concerns about the aesthetics of those. Uh, there were questions about what the compensation is fair. Uh, staff believes the compensation amount is fair. Uh, and what exactly the easement permits Excel to do. Um, the easements allows Excel to install, maintain and keep their easement clear of impediments to their power line. And that's all. And if you have questions for me, I'm happy. Excel is also available virtually, I understand for questions. If you have any for them. Thanks. Yep. No, thank you. Um, excellent timing given that we met with Excel energy this morning and we, we talked about this project. Commissioners, any questions. Thank you. Uh, and thanks Aaron for the presentation. I wondered if Excel could speak to the point that you made in your presentation earn about, um, the way you described it was kind of too much going on on the west side, I believe is what you said. So just it would be helpful, I think, to have on the record excels take on why they're asking for the area that they're asking. Rose.

0:21:47Can my eyes aren't good enough to see who's on from Excel. But we'll be working to get them promoted. Hi Arlen, your audio is very quiet. I wonder if you can come closer to your mic. Yes. Um, one second. Let me, I'm going to switch my device when I'm talking to standby one second. That's getting better. Okay. Let's try a sound check real quick. You know, we can hear you. Okay. Perfect. Thank you. Yeah. My name is Arlen Partner. I am the program project manager for this specific project as well as all the targeted undergrounding projects in the state of Colorado. And to answer that question on the west side, what we do initially is a plan and profile, uh, QLA, which allows us to, to, to identify my pothole. What is underground in a certain locations. The first identified location, the preference was on the west side during the discovery of our QLA, our subsurface utility engineering. We discovered that there's just absolutely no room given the utilities that are currently over on that side of the road on the west side. And so we've identified those. It's just, it's just overcrowded and the room. There's actually no room to install any underground, uh, equipment, let alone some, some above ground, um, switch cabinets, the voltage boxes. As Aaron mentioned earlier. So ultimately

0:23:21the east side was the, the, the only option at that point in time to, to try to get an install. And as Aaron mentioned, um, you guys kind of heard all the caveats with the struggles on the, uh, right away the 20 foot right away. And so, um, that's essentially where we're in front of you today. Thank you. And I just wanted to similar to Commissioner Leave your point in. We had a meeting earlier this morning with Excel and what I heard is some real strides to make, uh, communication efforts, um, to do some updating around our region and the county and the work and really to address wildfire risk, but also take into account some of the other pieces that, um, Arlen just spoke to Lucha's other infrastructure. And my hope is that we will have, um, continued meetings with all of the partners, um, including our cities who are doing some planning, et cetera. So we can do some forward planning and not reactive planning in regards to the needs, uh, undergrounding with Excel and other work that's being done with our utilities.

4.a Commissioners' Office - Consideration of Boulder County Positions on 2026 Ballot

0:24:26So thanks. Just want to make, um, appreciation. Thank the GPED advisory committee members for meeting and looking at this issue and really having staff sharpen their pencil on the size and location and extent and opportunities for addressing the aesthetics and the cost and value. I think that the community input was invaluable. I really am grateful. Thank you. Okay. Great. So, um, let's see. We do we have, I guess we just, we don't have a specific document that we're approving. We're just going to approve item 6A. That's correct. Thank you. And so we're ready for a motion on 6A. Move approval of 6A. Second. Okay. All in favors. Hi. Aye. So we have now approved that. We will now go back to sitting as the Board of County Commissioners Boulder County for confirmation of executive session.

7 Confirmation of Executive Session Topics

0:25:22Good morning commissioners Natalie Spring at Commissioners Deputy for the Record Fridam 7. It's simply a note for the record. And I'm here to confirm that the executive session topics that were noticed that the September 21st, 2026 regular business meeting of the board we're discussed as scheduled. And Commissioners, I'm happy to move us to item 8. Um, also wanted to note that I'm going to add an item 8C for us this morning as well. On item 8A, I'd request authorization for the Board of County Commissioners to go into executive session on Wednesday, October 14th, 2026 at 11am, pursuant to CRS 24 - 6 - 402 subsection 4B, legal advice to discuss the topic of legal advice - related to the process for the County Administrator Recruitment and Hiring Process. We have a motion, move approval. Second.

8 Authorizations for Executive Sessions

8.a Authorization for Executive Session

0:26:14All in favor. Aye. Thank you, Commissioners. And Friday, I'm at 8B, I'd request authorization for the Board of County Commissioners to go into executive session on Wednesday, October 14th. 2026 at 1 p. m. pursuant to CRS 24 - 6 - 402 subsection 4E instructions to negotiators to discuss the topic of negotiations on collective bargaining agreements with the Boulder County employees union. Move approval. Second. Okay, all in favor. Aye. Thank you commissioners. And for my additional item of item 8C today, I'd request authorization for the Board of County Commissioners to go into executive session on Wednesday, October 14th, 2026 at 1 p. m. pursuant to CRS 24 - 6 - 402 subsection 4E instructions to negotiators to discuss negotiations regarding the highway 119 Bikeway Maintenance Agreement. Move approval. Second. All in favor. Nice. Hi. Very much in favor. Okay. Thank you. So we are now going to move on to Public Hearing on a real estate acquisition. And we have our very favorite people from the Sunshine Fire Protection District here with us this morning. Aaron, this is still you? This is me. I'm still here.

8.b Authorization for Executive Session

9 Public Hearing on Parks and Open Space Real Estate Acquisitions

0:27:35All right. Uh, as you know that, uh, I've got one of my friends here from Sunshine for Out Protection District today, uh, to talk about their request to acquire an easement, uh, to locate a water cistern for firefighting on Boulder County's, bold mountain open space property. So, uh, Sunshine has been doing a lot of work in this area. Uh, to install water storage cisterns at important locations in their service area. Uh, they're really any hydrants. So when a fire begins, water is definitely difficult to come by. The idea behind the cisterns is to give time to respond to, for it quickly, will other water is being brought. Uh, this can prevent a fire from spreading and become a wildfire. This helps local homeowners, of course, uh, but as also as of interest to Parks and Open Space because we also have no particular need of a large fire. Um, Ideally, uh, from what I understand, they're looking for water within a thousand feet of every structure or every residence in their area. Uh, so here's a map we put together. This is Sunshine Canyon Drive just there down the middle and our bald mountain open space. The little tiny red dot is the easement that they are requesting. Uh, it is 700th of an acre.

0:28:47And I'll put a little close up here. You can see it's right there next to a number of properties. Uh, so from what I understand sunshine challenge interested in this location, mostly because of the topography. As you go further down the road, uh, it just is in suitable for an installation like this. This is about the best spot going east where you could still install one. Uh, Sunshine sent this map to me. You've got three dots here for cisterns. The furthest Easternmost and Westernmost ones are already installed. And they're looking to put one there in the middle. Uh, that large dot is what they are proposing. The 40, 000 gallon cistern on bald mountain. And all that yellow to the east of it is unsuitable topography. So this is about as far east as you can get and still do this job. So again, installation and maintenance of a 40, 000 gallon cistern for fire protection. And we've agreed on the 5, 000 dollar value.

0:29:43For that easement. Again, considerations we just talked about this, but certain end of these can condemn for public use fire districts are in that category. But again, we try not to go that way. We try to cooperate and, uh, avoid the court process for everyone in this case, the same as last time to mitigate impacts, uh, agree compensation. Nobody wants to go through a court action, which is expensive and time consuming for everybody involved. Uh, as required, we offer public notice via publication and they're required newspapings and newspapings. Newspapers and mailings neighbors within 500 feet of the site as of today, we have not received any comments from the public. We took this to POSAC on September 24th. They recommended approval by a 9 - 0 vote. And Park supports the disposition of this easement.

0:30:36And I'm available for questions. And so are my friends. All right. Thank you. Commissioners, any questions? I have no questions. I did have a question. Thank you. I appreciate that presentation. Just have an understanding. I didn't hear it in the presentation to understand if there were any cultural resource reviews. Anything just to understand if there's anything specific on that land that we need to be aware of or Parks and OpenSpace, maybe it's already gone through that process. We have. So when I request like this comes to us, we pass it around what we call our access team, which is, uh, representatives from every work group in parks. So that would be planning, plan ecology, wildlife forestry ag and also cultural resources. And, um, and they did chime in that there was nothing particularly of concern on the site. We do that every time one of these comes through, yes. Just to ask then, um, did any of those teams work with tribes from federal recognized tribes to ensure the resources there on that particular parcel.

0:31:48Excuse me. Um, well, I would have to ask Elizabeth exactly what her review process was, but, um, she is our person who handles all these things. And, you know, she did come to us and say that there was nothing of concern on the at the location. Okay. Thank you. Great. I, uh, have a question about reclamation and what the reclamation requirements are and who's responsible for that. So we do require that reclamation take place that the site B returned as much as possible to its original estate. In this case, we'll work with our plan ecology folks. There's a seed mix that's approved and our applicants are responsible for doing the reclamation work. And when they're all done, we will go up there. Um, PE, for example, will go up there and make sure that we're happy with it. Is there, that's great. And, um, do we have any, uh, do we get a bond or anything to ensure for a couple of growing seasons? Yes.

0:32:46We do. Okay. Great. That answers my question. If we have no, well, we do have to take public comment on this. I believe correct. Yes. So is there anyone I'll first ask in the hearing room who would like to speak to this acquisition? I do see Jennifer Lansky signed up. Is she here. And no. One is arising. Do we have anyone online? Looks like we have a hand up. There she is. Okay. Jennifer. Yeah. If you could, you'll have three minutes. Okay. Um, this will be pretty quick. I just wanted to go ahead. I've been a 24 plus year resident of Sunshine and frequent user bald mountain. And I live through the four mile fire. And I know this area is a water dead zone and having, um, and that's one reason I think the slurry drop for the four mile fire was put at bond mountain cause they knew there wasn't a lot of water lower plus some of the mitigation that, um, the County Open space did made us a logical spot for that. Um, I also know from being evacuated numerous times that the location that they want to put this cistern on is for firefighter safety whenever there is a evacuation zone, even if it's lower in 3, 500 block, the Rangers and the police, the sheriff will always put the

0:34:27block right at bone mountain because it's on that straightaway and it's for the police officer safety when they're directing traffic out there. So it also makes it an ideal location for the cistern to be located for all, um, the firefighters who are working in incident. Um, so I would like the recommend your approval on that. All right. Thank you for joining us and giving your comments. Is there anyone else would like to speak to this? Um, Chief Schmidt. Oh, sure. Come on forward Donna and you'll have to state your name for the record and you'll have three minutes. Hi, my name is Donna George Gun Barrel. I actually wasn't going to speak on this, but I, I actually was going to leave before this evening came in, but then I was curious about it. But I'm curious about why you have to have a public hearing for this one. This easement, but you didn't have to have a public hearing for the GPT easement. Why?

0:35:37Because we were supposed to, I actually sent out things to people if you want to talk for that easement, you know, and then I had company over the weekend and on Friday I got an email saying that, uh, it's been changed from a public hearing to a business agenda, but then now I hear that you have to have this public hearing for this easement, but you didn't do one for the gun barrel one. And I sent, you know, cause people are interested. And I'm, you know, I'm here for my community. And so anyways, that's my question. I wasn't going to ask anything, but this came up. Thank you. Well, thank you. I don't know the answer to that question. I'll probably turn to Olivia. Maybe I messed up. I think we'll take it offline since it's not relevant to this hearing. We'll get in touch with Donna. Yeah. Um, sorry, you were, you were wanting to add something. Oh, just in response to your question.

0:36:35I thought, you know, Olivia might be able to help us on that since he says, should we do that? So. We can ask her. Okay. Yeah. And Olivia was here and I see she's, she has left now. Um, okay. Any other testimony on this, uh, easement request. I see none. So, uh, Aaron, did you have any additional information for us? Um, the one thing I wanted to, um, Commissioner Lochsheman, I bought your question about, um, federal recognized tribes and Cultural Resources in the area. The other thing I thought of was that we always require that if in the process of doing their work, they do find something that they stop immediately and contact us. So there is an additional safeguard there written into easements and into permit work. Uh, just wanted to make that point because I'd forgotten about that. Thanks. Thank you. Okay. So we need a motion on, uh, item nine move approval.

0:37:35Second. All right. We have a motion and a second. All in favor say aye. Aye. Aye. And so we have a proved that. The next item on our agenda is our work session on update on homeless systems activities. We're going to take a short recess to change our staff. Um, my understanding is Commissioner Lochman. You're going to be excused from this meeting. Yeah. Thank you. I appreciate the recess. Let me know the time I'm out. I, I think because we're running ahead of what was on the schedule, I'll be okay. I have a meeting, a community meeting at 11. So I'll have to leave around 1040 and which may be done. Okay. Well, great. We'll be okay if I, if I start in there and then if I have to leave them, I have to leave, but I don't believe the decisions being requested. Great.

10 Work Session

0:38:26We'll take a five minute recess just for round numbers. We'll be back at 1015. All right, Commissioners, are you ready? We are. And we are recording. All right, so we are back from our recess for our Morning Work session topic, and this is an update on our homeless systems. And I'm gonna turn it over to Natalie to facilitate this session. Thank you, Chair Lee. Good morning, Commissioners. Today I'm joined by Heidi Grove, The Division Manager Boulder County's Division of Homelessness Systems and Coordinated Response. Today, Heidi will be providing an informational update to you all on the homeless system. We felt timely for you all to receive an informational update as well as for our community members. And so at the end of the presentation, if you have any questions, Heidi and I would be open to determining if we can answer those today, or if we would bring those back to a future work session. And so I'm gonna hand it over to Heidi to kick us off and highlight some of the great work that her and her team have been doing. Thanks, Natalie. Good morning, Commissioners. Heidi Grove, Division Manager of the Division of Homeless Systems and coordinated response in the Boulder County Housing Department. I do wanna acknowledge that we have some special guests in the hearing

10.a Housing - Update on Homeless Systems Activities Over Past Six Months

0:40:05room today. Please join me in welcoming Megan Randall and Michael Block from Allroads, Molly East from Focus Reentry. Jasmine Greeson from Together Knight from Hope for Longmont. I'm not missing anybody. No, okay. And then Trevor Beringer, our coordination specialist, they are available if the Board has any questions for them specifically as all of the activities we're about to go over, touch each one of their organizations in some way, shape, or form. So this presentation is a six - month update, and I knew we're covering a lot. So please feel free to pause as we go through. So in May of this year, our point in time data was released, point in time occurs in January of every year. So we are already planning for our upcoming point in time as it's right around the corner, which is hard to believe. And so what you're looking at is just a snapshot of the Metro region. We are part of the 7 counties with Metro Denver Homeless Initiative, Aurora is a kind of carve out since they cross over three different counties. So for 2026, we had 619, next slide, please. We had 619 individuals identified on that 24 - hour period, which was January of 26.

0:41:35So the question that has asked every year for point in time is where did you spend the night of January 26th? So that can occur on street outreach in the evenings when we know that shelters are already closing down or the next day on outreach as we pick up shelters. Or we do shelter count, The Day After. Boulder County had an 80 percent sheltered Count rate with 468 households identified. And so that's families with children or couples. So households are captured, have as the individuals define a household as they're coming across outreach workers. Next slide. So we always get the question, how does this look compared to the prior year? And so comparing 2025 to 2026, our sheltered count was down two percent was down 37 percent. And the reason that the sheltered count is down is actually our population decreased overall. It's not that we lost shelter beds across the system. We did have a slight increase in chronic homelessness. So that's anybody who identified, who has experienced homelessness for 12 months or longer.

0:42:57And that was an eight percent. We did have a significant decrease in new to homelessness and new to homelessness is defined by experiencing homelessness for 90 days or less. And that was at 52 percent We did have an increase in families. So 22 percent increase on that given day Our veterans homelessness decreased by 29 percent, and overall our individuals, so that's not couples, not families decreased by 11 percent. Next slide. So during COVID, we had some significant changes to the methodology for point in time due to restrictions. There was no outreach count. So this was actually the first year since COVID, that we were able to look at a three - year trend. And across the board, so the blue is 2024 and the green is 20, 26. Or orange, sorry, I was looking at green. Our new to homelessness across that three - year is down by 53 percent fell by 44 percent which actually tracks with the 50 percent reduction in veteran homelessness in Boulder County. Our family's experiencing homelessness decreased by 22 percent. Next slide. I'll pause. Any questions about point in time. How do you did have one question on the point in time you mentioned the 22 percent increase. Homelessness and just wondered when you said all sheltered thinking about County work, meaning County Wyatt work with

0:45:01organizations doing, um, on the ground. Just shelter include folks who are in automobiles and safe shelter parking lots that there's been a relatively recent change in that practice in the county. So I just trying to understand that. So that would actually be our domestic violence shelters. And so sheltered is actually brick and mortar inside a location. Anyone that's sleeping in mobile homes or safe parking or camping out in cars, those are deemed as unsheltered. So that would be reflective and the unsheltered count. It just, I think you mean RV's not mobile homes. Oh, sorry. Yes, RVs. Just making sure. Thank you. And so just, just to understand that that feels like a significant increase and wondering if there's. I guess my interpretation was there weren't extra beds. And that's got to be requiring. Additional resources or additional partners. So at some point, and it doesn't have to be today. I just wanted to, you know, is that something that we as a board need to be potentially meeting with, and it might be, and I'm glad you mentioned the partners that were in the room because virtually I couldn't see, um, who else had joined, but just wondering if that's going to be a need that we're going to need to be talking about. If, if folks are anticipating that that person is going to

0:46:26continue to increase. Thank you, Commissioner. And I can go back and double check the raw numbers. Cause that 22 percent could be something as small as three. So I'll go back and look at the raw. Great. Thank you. You're welcome. It looks like it was 34. 34 increase. Yeah. Okay. The memo, yeah. 34. Families, I guess that would be individuals. It's individual. So I'll go back and look at the number of households because that 34 could be a family of five. It could be a couple of families too. It depends. Okay. I think if my fellow commissioners don't have any other questions, maybe this is covered later, but, um, are there, um, are there turnaways? I've been reading in the paper and all the great news from the roads that were really having very few turnaways from shelter anymore. So the unsheltered are people who, for whatever reason, aren't going to the shelter or aren't allowed to go to the shelter. It's not because we don't have space. That is correct. Our turnaroys across both hope and all roads are significantly down. And so it is not a lack of bed access. Okay. Good to know. Okay. All right. Moving right along to our next topic. So September was a very busy month for the division. We did participate in many of our service providers

0:48:07also participated in the state of Colorado Forum on homelessness. And we had the pleasure and opportunity to do two presentations. One was using housing focused outreach to help and homelessness and reduce fire risk in the town of Netherland with a focus reentry. The second one was connecting people, connecting people without homes to jobs that meet their unique needs. And so I'll talk about that later on in the presentation. The integration of the two systems between workforce voter county and the homeless system. The last thing, um, which was actually just a couple weeks ago. We did have the leader, new leadership team of the division of housing. Join us for a day in Boulder County. And we literally visited every potential location. You could in Boulder County, including Xinnia, Pine Street, all roads, and Lee Hill.

0:49:02We had partners represented from every service organization and in reflection of the day, uh, Tyler Jayl, who's the Housing Department Division of Housing State Director wanted me to share this quote. Boulder County continues to be an exemplar and two of our greatest strengths and housing, Coloradons. Strategy and partnership. It is clear that partners throughout Boulder County can come to the table and create critical housing system. Thank you for all your continued work and your larger community of support. That's really nice to see. Next slide. So as everyone is sunsetting their ARPA funds, we also are in the process of closing out state awarded division of housing transformational homeless response grants. The county was awarded over a little over a million dollars beginning in October 2023. And we were able to secure funds for bridge housing, which is not to be confused with Bridge House. And we did two separate strategies. Mountain Street Outreach with focus reentry and systems improvement, which provided a first of its kind financial support for staff. And in December of 2025, we were able to find some cost savings across those strategies. And we're able to expand that to tenant supportive services for permanent supportive housing. And I'm here today to talk about some of our preliminary findings. Next slide. So in Bridgehosing, as mentioned, we had two separate strategies. One

0:50:44is a traditional approach, which is basically just a bridge from streets or shelter into permanent housing. We prioritize individuals who've already been matched to a resource and that opens up bed space, but it also helps people with the transition between congregate or unsheltered homelessness into housing. We were able to serve 42 unique households. And that was with, um, all roads clinica hope. And focus re - entry. We provided funding for motel and hotel stays for those individuals. What was interesting about this strategy is those who did not. Get placed into bridge housing, the search time for apartments was about six to eight weeks in comparison with this strategy. It was 21 days from housing resource allocation to lease up. So, uh, we were able to, and the average cost per household was 2, 143 dollars and 23 cents. And that resulted in a hundred percent permanent housing placement. Our second strategy was a partnership with 20th Judicial Probation where they did a master lease concept at the in - between. These individuals were, uh, being supervised by 20th Judicial Probation and were experiencing homelessness. And so they would move into the master lease apartment. They would meet with their probation officer and then the in - between would just check in on them. On a regular basis. What was interesting and we're still diving very,

0:52:28very deep into this data in partnership with community justice services is 63. 6 percent of those that were experiencing homelessness came from the halfway house system. And we're spending a lot of time kind of diving into what are lessons learned. How can we really look at the impact? Where can we make differences and changes? Because when you compare the permanent housing placement from strategy one to strategy two, it's pretty significantly different. And we will be anticipating having a full report for the board's review in December of 2026. Next slide. Why don't we pause this is a different topic. Correct? Or is this feeding? I'm sure the transformational homeless response. All right. So many, um, I know that the Commissioners are very familiar with our outreach efforts in Netherland as a result of the Colt Springs fire in 2016 with transitions from Pastor Hansen leaving the church and the community a few years ago.

0:53:42It gave us an opportunity to redesign and reimagine what could possibly happen in the Netherland community, both as a fire mitigation, but also as a homeless strategy. So we were able to secure additional funds through the state grant. And in that reimagining, we connected to Co - Response team. Built out of infrastructure of housing focused outreach. And we're able to, through a competitive bid process secure and contract with focus re - entry to provide these services. The one thing that is different from prior efforts to this effort is Netherland had never had Housing exits for those that they were engaging in the Mountain Community's. And through focus re - entry, we were able to successfully have impact on that. In addition to what we've always done, which is the fire education and wildlife safety, we also increased the conversations about housing and housing resources. We also were able to secure an ATV, which is significant because a lot of the areas that those that go into the mountains are very hard and challenging to get to. Next slide. So results. I was getting ahead of myself. 83 individuals were connected with bi - focused reentry in Netherland. And that's 82 unique households. So that was one of them was a family with a minor child.

0:55:22They have exited 22 individuals over the last two summers into permanent housing with a 95 percent successful exit rate. So when you discharge a client or close out their case, it has various different outcomes and deceased as a neutral. And they did have one person that passed, which is why it's a 95 percent success rate. In addition, connecting folks, uh, in the community to services where they have more robust access to resources was also a priority. And because that was a priority, getting them to come off the mountain when it's cold and connecting with our shelter services has been a focus and 65 percent of all of those that they have touched, whether it's one touch point or 15 are now accessing robust services in the communities of Longmont and Boulder Proper. We also incorporated lessons learned of fire education and conversations across all of Boulder County. So now every single one of our outreach workers throughout Boulder County, whether they are in the mountain communities or they are in urban areas now have conversations about fire safety and making sure that we keep all of our spaces. Healthy. And we are currently, um, seeking ongoing funds through the state. And there was a small word of county money to focus reentry to continue this and we'll know more about the state funding in hopefully

0:57:02December of this year. Next slide. So as mentioned earlier in December of 2025, we were able to find some cost savings. And we were able to expand our tenant supportive services. That was a gap that we definitely needed to fill. And so we were able to make sure that we were able to fill that gap temporarily. And so in total there was 180 household served across the portfolio of permanent supportive housing, those contracts went to all roads, clinica and together. And we're distributed on a portfolio calculation base. Those activities covered case management, behavioral health supports and security for 24 - 7 security and all service organizations. Make sure that their security, which is contracted, is trained in mental health first aid. So that in the event that there's a mental health crisis, at two o'clock in the morning, they know exactly what to do. And the mental and behavioral health talks has been able to sustain these funds. So thank you commissioners. Next slide. We had a lot of funded activities. Our last, um, last was the dedication of a full - time employee, which is the coordination specialist. And that position has allowed us to really enhance staff capacity. So our coordination specialist now oversees all our case conferencings, which is where we have conversations about housing resources and matching clients to those resources,

0:58:47making sure that they have the wraparound supports and the housing navigation he did for successful placement, a variety of working groups, including our Countywide Street Outreach Collaborative. And then our local coordination across all of our service providers. And. With that, I will. Pause before we get to the next. Topic. Yeah, let's do pause and Commissioner Louis, since you need to leave. Is there anything you'd like to ask about at this point. Thank you. I in the OneNote I put in a few questions since I wasn't sure that I was going to be able to attend and just have set up. Stuff has helped set up a several time just to get those questions. So, um. Otherwise I'll have to ask questions and then I won't hear the answer. So, but, but I'm working on that side of it and put that information in earlier. Thank you. Thanks Commissioner. Sure. Um, she's Stolzman. Any questions at this stage? I just make a comment that, um, Heidi, it's great to see, like you've been working so hard the last several years and to see improvements system wide improvements and the move to the Housing Department seems to have gone really well. And just what you and the other folks in that you're working with are able to do. It's, it's really showing and making a difference in

1:00:06people's life. So it's great to get the update, but just a ton of hard work to get to this point. And still tons of hard work. I mean, don't get me wrong. Many obstacles remain, but I think we should celebrate the progress you've made and that everybody, the group, the community that everybody's been making. So thanks for sharing these things with us. I do have a question. Just were you saying that this coordination specialist has been in place this year is the first, the 2026 year is the first year? No, since 2023 2023 is the full skill and scope of the, of the allocation from the Department of Local Affairs. Okay. So the scope changed, but the, no, it was like the full breath of what we were able to fund. So it was the coordination specialist. So that position started in 2023 when we secured the funds. Thank you very much. You're welcome. Um, I have a question a couple of questions. Had they not connected with one another. So it might jump around a little bit. Um, I mean, yes, thank you for the presentation. We don't get to talk enough about the progress we're making. And people, uh, as is human nature want to sort of focus on the things that aren't working rather than the things that are working. And so

1:01:19this is a really great summary. I had a question about, um, maybe I'll start with Netherland. The folks who are being connected with services and able to access permanent housing. Are they staying in Netherland or are they having to leave that community? Not necessarily. It's a little bit of both. We have had quite a few folks that have had to leave the community, but we have had some very small individuals who have been able to be placed in apartments in Netherland. Okay. And I guess related, I wonder whether the 82 unique households were they originally in Netherland or did they go to Netherland when they became a homeless? Do we know anything about that. Naderland is an interesting community in where a lot of the folks that are experiencing homelessness are from other areas. And they so choose to go up for the peace and quiet. And, but I do want to, can I phone a friend with Molly? Yeah. Maybe Molly could come forward. She would know way better. It's on the ground.

1:02:46Good morning. I am Molly East. I'm the executive director of focus reentry. Um, to answer your question, most of the 82 unique households did non originate. From Netherland. They intentionally go there. There's different reasons. I would say number one, the peace and quiet. So this is not necessarily the group that wants to be along the bike path in sort of a more vibrant setting. They prefer the backwoods and Netherland also has a larger concentration of veterans. Just a little bit tougher group for lack of a better word. And so that's where they go. Um, and there's also. More. I don't want to say more friendly resources, but one of the things in that the grocery store sometimes would offer people work during the day. So there's just different reasons that people go there than why they would be on the bike path. Okay. Well, that's, yeah, that was my question you answer my question, you know, that they're not people in Netherland who've lost housing.

1:03:55And so I guess there wouldn't be as much emphasis on trying to keep them in nettle in either because they don't have those ties. Um, on the, um, the master lease, uh, service model. In the mass release with the In - between. Was that, are those just individual units. There? So it's not, it's not taking all of the in - between and using it for this purpose. No, they are just designated units that have one or two bed bedrooms. And so sometimes they put two individuals who are experiencing homelessness on probation in the same unit. It's depends on the makeup of the rooms and the room situation, but it's not all of the in - between. It's maybe five in total. Okay. And I think, um, I think that master lease model's been used within Boulder, but by other organizations and other locations. And it seems like it really helps a lot to have that model. Um, and you just, you know, you just the stat up in front of us on the population, um, being placed on probation, out of probation that you said that they're coming out of halfway houses primarily. That was the vast majority of those were falling into homelessness is for whatever reason they were exited from the halfway house.

1:05:26And that's part of the data that we're really digging into, to understand a little bit more of what's going on. Yeah. I mean, maybe I'm just being too simplistic, but it doesn't surprise me that that would be the case, uh, because, you know, when you've been in the criminal legal system and you're exiting in many cases, you've lost that housing and you've lost the job that if you did have housing with supporting that. And I know we, we have a person who works in the jail on housing transitions. And what that's the work that, uh, focus re - entry does, um, so very well. But, but, um, I mean, maybe this is a conversation with the 20th Judicial District and CJS to see whether we can really focus more on that, um, on that process.

1:06:21I'm trying to avoid saying focused reentry. But that's what we really need to do is focus on reentry. And they, uh, and I agree. And the 20th Judicial and Community Justice Services were, we were all part of this kind of work together. And they will, we will continue to be a part of that work together as we work on the final report and the findings with recommendations on things that maybe we can look at exploring in the future with the lessons learned. Yeah. And then the other thing before we moved on, you skipped over in your memo, The Fund mapping exercise that you did. Are you going to address that this morning? No, I am not, but I did provide that. And I'm happy to answer any questions. Well, it's an, I'm always stunned by the actual, you know, total investment that we're making here, 19 million dollars. And I, I would appreciate, you know, if it's possible, maybe breaking that out, you know, you have activity or services broken out. But the source of that funding so that we can just, you know, when we talk to the community about you're not doing enough, you're not doing enough or we're doing 19 million dollars.

1:07:42But where did that money come from? I'm happy to do that as we actually have that information in the rod spreadsheet. Okay. That's great. Okay. Um, I think Regina move on. Commissioner. Great. Slide. So we've been actually working on trying to connect workforce Boulder County to the unhoused system or the homeless system for quite some time. And we have now successfully done it. We now have direct, um, workforce Boulder County has given us a homeless systems liaison, a dedicated homeless systems liaison who now works in partnership with all of our service providers to make sure that access and navigation of workforce builder county is a little less burdensome in removing those barriers. We did a, and our service providers had made it pretty clear that one of the biggest things that they needed was to understand the workforce Boulder County system and the services that they provide and workforce. We worked in partnership with our now dedicated homeless liaison to do a training in September and we had over 14 organizations that participated with more than one staff each and the concept behind it was trained the trainer model. So staff would go from across the Boulder County Homeless system, learn how to navigate workforce builder county. They also did a many essential skills training.

1:09:16So now our service providers know how to do the essential skills training and can do that with their server, their, the clients that they're serving. Next slide. The regional elected officials meeting has had three meetings in the Pi or six months, one in March, one in May, one in July. We have, we have successfully completed the accessory dwelling units efforts with a toolkit and have supported and that has supported the town of superior with their efforts and their expansion. We have also reviewed the 2026 point in time account as I have with you all this morning. We had a presentation by Metro Denver Homeless Initiative on their new continuum of care infrastructure and governance. We have provided localized data to the town's and municipalities so that they can understand that there are communities from Lewisville or there are households from Louisville, Lafayette, period. They're falling into homelessness. We have spent a lot of time monetary and discussing the shifts in the federal priorities and fundings and those impacts, which is why fund mapping is so important. And we also had a state presentation on the definition of supportive housing since it kind of seemed across the board. We thought we would just level set on what the statute says for the state of Colorado. And our next meeting is scheduled for October 28th, 2026. So

1:10:46in addition to all the other stuff we've been talking about, we were also able to secure some funding for rapid rehousing. If you recall last year, we lost our funding for rapid rehousing. And we're not able to house people through rapid rehousing this year. We were able to secure 130, 000 dollars from the state. And we wanted to reimagine what rapid rehousing could look like. It's only a year of guaranteed funding. And looking at our data, a vast majority of those that had been matched to rapid rehousing were, unfortunately falling back into homelessness. So in partnership with all roads, um, and many of our service providers, we designed a tapered approach to rapid rehousing, really targeting folks who are experiencing homelessness, but employed and helping them kind of transition out of the shelter as fast as possible. So that prioritization really looks for individuals who've been experiencing homelessness for three months or more, because that would tell us that there's a little bit of a challenge there on helping people transition. But less than 12 months. And through efforts and partnership with all roads, they provided in kind support for case management. So all hundred percent of those funds are going to the rental subsidy and assistance. We originally had planned on housing 10 people.

1:12:16And because of the way that we have structured this, we have doubled that amount. And seven are already housed. And in the taper process and 13 or in active search and Trevor just did promise to pays for three others. So they will be moving in probably this week. Great. And last but not least, winter sheltering. Can we pause there for a minute. Um, just want to make sure we don't have any other questions about rapid Rehousing. I did. Okay. Um, you know, you mentioned so the way we had been doing it that we had a lot of folks that were failing, you know, falling back into, uh, homelessness. How long do you have data on how long they were able to stay housed before they went back into homelessness? I would actually need to pull that data. So I would need to circle back around.

1:13:14We partner with Metro Denver homeless initiative on the prioritization. And so this is a totally new strategy even for them. Vast majority of those that are in rapid rehousing got two years at rental subsidy, but we had seen a trend of people returning to homelessness fairly quickly after the subsidy ended, but I can get you the exact timeline and what I don't know that I actually need that number and that exact timeframe. I'm trying to understand, was it, you know, so they had guaranteed rent and they still were not able to successfully maintain their housing. It was usually after the rental subsidy ended. Oh. So what was happening in the old way of prioritization is we were really treating rapid rehousing is a long - term bridge housing model. So getting someone in the house, but we knew that they needed to go to permanent supportive housing. And so that's the shift that we've made is making sure that we're actually doing true rapid rehousing as opposed to a bridge housing model. Rapid emphasis on the rapid. Correct. Yeah. Okay. Thanks.

1:18:01All right, Commissioners, are you ready? Yes, we are. And we're recording. Okay, welcome back. We have been in recess since this morning. We still have Commissioner Stolzman and Levian The Hearing Room and Commissioner Lo Chimin joining us virtually, and we are here this afternoon for our work session on the budget. I was just waiting to scroll down and have a little more language around that. Because I'm now way deep into the public meeting on the 2027 Office and Department Budget Presentations Part 1. Yes, Commissioners, Ben Proman Interim County Administrator. Here to talk today about budget. We have a number of us here today who will be going over different components of it. This is continuation of our overall budget process. And so today and Thursday, we will be looking at some additional, some requests from departments and offices and those include both personnel and operating.

11 1:00 p.m. Afternoon Session

11.a Public Meeting on the 2027 Office and Department Budget Presentations Part 1

1:19:18Today we'll be hearing from Boulder County Housing Authority Housing Department and Public Health and IT. So because so much of the budget work has already been done, there are not that many topics to bring to you today. So we hope that we'll be able to work through this in the time aloud. With that, unless you have any questions. I do before you get started, because so I was just using the eScribe agenda, and I didn't see the housing requests. I saw Public Health and IT. I saw Housing. I don't know if it got changed after I loaded this morning. I'll refresh. I guess no money for Housing. Maybe scroll to the next slide. Let's do an amendment. Don't worry, Suzanne. Love Among Us, I'll just leave. Was it in the eScribe. Packet. So. Trey Lee, this is Brianna Barber, Commissioner's Office staff. I can answer if you'd like. Oh, yeah, thanks. It looks like on item 11A, we have number one, which is the Housing Authority. And number two, which is the Housing Department on the updated eScribe agenda. Oh, maybe I need to close it and reopen it. And I'll send you a link.

1:20:55I think I should have it now. And then for me on the PDF, it's page 230. I had one other question. Yes. Great, thank you. Good afternoon, everybody. Just a logistical question then after your presentation, this is information only. There's no decision being made or what will you be looking for from the board. Yeah, I think today is a day, as a work session. So I think you can make determinations on how you want to move forward. Ultimately, this would move things forward to the 22nd, where you would have the public hearing. And then early November for preliminary adoption and followed by the final adoption in December. So yes, if you can have a full conversation and decide what you want to move forward with today, that would be great. Did I hear you correctly that there's going to be two parts to this. From personnel and operations. I'm just, I was just saying that there's a mixture of personnel requests and capital requests. Thursday, um, in two days, we'll be only capital. And then today is a little bit of a mixture. It depends on the component of our organization that is presenting. Okay.

1:22:19And the reason I'm asking is. Like, I'll listen to here, but if there's this another section that's going to be presented that is from the same budget, it's going to be hard for me to say yes on one thing until I've heard all of it. If I'm understanding what you're presenting correctly. Thank you. Yeah. So you will be hearing the full set of budget requests from each of the departments that have them. And you'll notice that most, most apartments and offices do not have requests in front of you. Any other questions before we jump in? I had your request. I just, it wasn't what I was expecting. So maybe Susanne, I'll start with you. Sure. Um, good afternoon, Commissioner Suzanne Lopez Baker Boulder County Housing Department Director as well as BCHA executive director. And our first request are one - time request for general fund support is for, uh, BCHA. And this is a Lafayette water request in the way of just over 5. 3 million dollars This water request is for phase two and phase three of the project. As you know, will it be corner is a build out of over 400 units, including major infrastructure and improvements to the city of Lafayette.

1 Boulder County Housing Authority

1:23:36Um, this second phase is 32 IDD units in one single building and 108 multifamily units in two buildings. And our phase three work is 73 Affordable homes. Um, as you may remember, the Lafayette Water Agreement was initially adopted in 2019. And under those conditions, which have been amended several times over the last several years. BCHA must repay water. To the city of Lafayette in the way of 5. 3 million dollars, that payment is due when we pull permits. We expect to pull up permits for phase 2A in January of 2027. We have floated with the city on whether we should renegotiate the deals. You have different terms. Um, as we won't finish the entire project in 2027, but they're not interested. So, um, permits will be pulled, like I said in January and 5. 3 million remains a need for water. Happy to answer any questions. Anything I miss, Sean. Great. So Ben, you're new in this role. And with these work sessions, I don't really function as chair to call on the commissioners and open it up. Um, your predecessor moderated these are facilitated these sessions. I'm happy to do it if you'd prefer that way, whatever you want. No, it's absolutely your pleasure if you want. I can, um, try to facilitate if that's, if that's how it's been done, I'm happy to

1:25:12do that. I will just call on you in some sort of random fashion and try to be as equal as I can be. Or unless you would prefer to do it yourself. Oh, it doesn't matter. There was a bit of an awkward silence and I didn't know who was waiting for who. Um, I'll go ahead since I'm sitting here and you're trying to take notes. Sure. Open the floor for questions. I don't have questions. I'm supportive of moving forward with addressing the water payment a couple of things that we might consider as options when, you know, when we're looking at how to do this is since we're looking at IDD units, if we would want to use IDD1 levy funds, um, for some of the funding for the units rather than general fund, um, it is completely inappropriate use of IDD funds consistent with the mission and vision of what the voters were hoping for with those tax funds. And I tend to prefer to use the most restrictive funding first. And the least restrictive funding last. Um, so I think that might be a good option to consider when we're trying to understand what we want to use our general fund balance for, um, looking at how we can buy down our ongoing costs.

1:26:18The other piece I would look at is just, um, have OFM take a close look at the timing of when the revenues and the expenditures hit, um, because we do have some of this money in escrow and it all might come out in the same year. I'm not sure that we would need this full amount to come in as revenue because we might have other revenue that comes in. So I think just really fleshing out the timing with the finance staff from BCHA to understand exactly when the different payments would need to occur. I don't think we should transfer funding if it's not needed. So that's where I would land, but supportive and generally speaking and think that there are just a couple options. Thank. You. Commissioner Owen. Thank you. I'm also supportive of this particular ask. And if there's my assumption is there's going to be. Some continued dialogue about whichever fund in any of the pieces that might be as commissioners also was saying that we need to consider first from restrictive funding at them and supportive of that as well. Um, but just in general for this conversation to move this one forward for the full budget decisions, I'm in favor. So I'm seeing this as actually a specific request for general fund support. I think the question I would have on,

1:27:41on the IDD mail levy is, um, my recollection is that this, this was an overall payment that was due for the number of units. And we agreed to this before we actually had us planned for what the mix was. And so I don't know whether we can actually segment out how much of this payment would be attributable to the water for the IDD units versus what we would support with the general fund. That's, I think that's just a question. I don't know. And I don't. So, uh, I mean, I think this is, this is maybe an example of a from a previous conversation of we have ideas, right, that might be good to explore and consider you're looking for direction. Do we plan to bring this back? And after is there an opportunity to bring it back, look a little more closely at, at the appropriate source of water or of funding or, you know, what are we doing? Because we did, you know, this is an ongoing longstanding commitment that the county has had, which there's no question we need to fulfill. Obviously the decision right now is for general fund, but we can definitely go back and look at these other alternatives. And if any of them are viable, bring them back, um, before adopt, you know, before we adopt the budget to

1:29:09make that decision. But right now, um, I would ask at least the direction would be to get an approved go through general fund. And then we can come back with additional options if possible. So we're, yeah, that's great. Okay. That sounds good. Yep. Okay. So, um, any other comments on BCHA request. Nope. Thank you. Okay. Um, then we turn to. Zala again about a position. Uh, yes. Thank you. Ben. Uh, the second piece is for the Housing Department. And this is for the homeless coordination specialist. Um, you heard a bit about this this morning. Our homeless coordination specialist makes up our second person on a demand team. Um, this was a grant funded position in 2023. Um, it was a three year term limited position that expires in December of this year. Um, we would like to ask the general fund to adopt this as an ongoing funded position at 91, 000 dollars This position does offer a lot of capacity building for the homelessness efforts that we do. As you know, with the system's approach, that takes a high level of coordination. And so we would like to continue to lean into this position to continue. Uh, the great work and service that we were able to provide at, as said this morning, over 19 million dollars a year. Okay. Questions comments from the

2 Housing Department

1:30:36board. Thank you. My curiosity was really around. I mean, I do believe that this position falls into what County Boulder County has committed to in services and is County Wyatt and meeting a lot of needs. What I'm curious about is this being an ask for the general fund. Is it not something that we could look at for the Affordable Nottainable Housing tax? If that's been considered or if that would be the conversation right now for the board, uh, to provide any direction for stuff. I can weigh in here. Um, we have met with attorneys to discuss some of the ballot language and uses of AHD. And overall the few components of this positions, um, job description that can maybe be sifted out, but it would overall mostly not as homelessness activities are not an allowable use of funds. That's just not the way I interpreted the language of meeting service needs. So.

1:31:41Let me know how we need to have that conversation. I'm happy to meet with attorneys and get that piece. You can definitely, uh, get the attorneys and maybe get some additional documentation for this group. Well, let's, let's hear from the other two board members, Commissioner Stolzman. I was going down a different path. Do you want me to weigh in on this. My, my question, my thoughts are on a different track on this coordination specialist or still on the coordinators specialist, but Commissioner Lutzman took us down a path of affordable and attainable housing. Which I didn't have feedback on. But, um, Oh, you don't have feedback on that. Well, I don't know. Maybe, maybe I'll just go ahead and say what I'm thinking here. Um, I actually was going to ask this morning in that presentation, whether we have continued funding for that person. And, um, little did I know we were going to talk about that this afternoon. So I do think this is a valuable position. I think that's been very well demonstrated. I also don't go back and reread that AHT language, uh, regularly. But what, you know, when we ironed it out, um, I mean, I thought, I thought something like this could fall within there. Either that or, and if it, it doesn't, maybe the issue is that the language is

1:33:07written in terms of services. And this isn't to service. This is a coordination. Um, I think I'm not really that interested in opening the AHT for this purpose regardless of what the attorney's analysis is because I think we're looking to that fund for a lot of things right now. And I don't think we need to put yet another thing on the table for it. Um, this is, I think is a valuable position. And I support funding out of the general fund. Um, I also think that this is likely eligible for AHT funding. I think given what our plans are for AHD for 2027, the space for 2027. I think it's completely reasonable to revisit that in 2028. Just that, you know, with what we've said on, um, Sun Lazaro and some other things, like the space in 2027. So I do think that's a ripe conversation and useful to have in 2020. What I was going to bring up was just a broader conversation on this particular position. Um, so just in an offline conversation that Suzanne and I had just around vacancies and like whether they were funded, it does seem like we've created a bit of an issue. The BOCC in the housing where there are vacancies available, but they're not funded. And so I think correcting that, because like what, what normally

1:34:32would happen on a term position would be to look to a vacancy and then move it in if it was the most valuable thing. But so there are vacancies available, but not funding to support the vacancies. So I think that needs to be corrected at the same time. We do what Commissioner Levy said is fund the position from the general fund. But I think we need to true up the, um, FTE also at the same time so that that doesn't sit out there as, uh, issue then for a future budget where you have a position that's not funded that then, you know, eager manager or new manager might just fill it, not realizing they don't have funding for it. Um, so that's just an asterisk, but support commissioner Lee V's proposal. Thank you. Okay. Did you get direction on that. Yes, that would be two commissioner direction to fund from the general fund. And perhaps three. Marto, was that where you just wanting to explore AHT? Or you do you want to support having it funded under the general fund. Yeah. My, my question was more about understanding if it was an option for AT.

1:35:46And I also said I'm supportive of the position continent. So at this point for 2027 general fund is the only option that attorneys or housing or BCHA recommendation really involved with AHT is bringing to the board. I'm supportive of that. Okay. And this is Ben Proman again. I think this is one where we will look at this as, as three votes to fund it with, um, with general fund, um, moving forward. And then I do think it's a fair question for us to chase down and make a determination on about whether HD funding is available. We can provide additional information on that. And then, um, if, if the three of you want them switch out funding for this, then that's an option in the future, but we will move forward given, um, where you are.

1:36:39If I might ask one question, just because this was on a term funded grant, he sounded like that was, it was Grant Money. I don't remember what was our, but something different. So would this come in as a one time. Ask or how will this show up in the budget. It would be a nongoing. It's a, it's a full - time position that become an ongoing position. And then the funding source would just be general fun at this point until further discussion, maybe in 28 or as we look at the decks. Perfect. Thank you. I think what Commissioner Loch Schumann was picking up on is we may have heard that this was a term position initially. Has it been converted to an FTE? That's part of this process, Commissioner. Yes. So this will allow us to make that an FT. And this with the original grant was two positions. One was a data analyst position.

1:37:35BCHA was successful in adopting that position. And so we have, um, now an ongoing business analyst that is still doing some data numbers and analysis for the homelessness systems, uh, division and also serving BCHA. Thank you. So if then we'll move to public health. And get Lexi Nolan up here. Good afternoon, Commissioners. I'm Lexi Van Minon. I'm the executive director of Boulder County Public Health. Our only request this year is for the Sustainability Tax to continue two programs that meet some specific community needs. Oh, I'm in charge. Yeah. Thank you. Um, the amount we're requesting, uh, the amounts we are requesting are flat in relation to last year's request. The first program increases access of lower income families to locally grown healthy and sustainable food sources. This program has the dual value of sustaining local agriculture as well as relieving food insecurity, which is increasingly straining local families. This program aligns with county strategic priorities of economic security and social stability and climate action and environmental stewardship. The program scored as a high priority through the county's priority - based budgeting process. The program includes three initiatives, the WIC GAP program supplements food for families enrolled in WIC as benefits rarely meet family needs. The fruit and veg Longmont program supports lower income families in Longmont, including families who do not qualify for federal government assistance.

3 Public Health

1:39:41And the farm to ECE program supports early childcare centers to provide fresh fruits and vegetables to children while encouraging healthy eating habits. Of note, 406, 365 dollars of the County funding goes directly to food purchase, as does an additional 395, 000 dollars from other funding sources This program allows us to serve over 1, 300 families and an additional thousand individuals in Boulder County, as well as 75 childcare centers and six friend and family network centers. This program is nationally recognized and has previously won the County's Pinnacle Award and was last year awarded the National Association of County's Best in Category Award. The second program is the water resource management program, which addresses climate change impacts on groundwater, surface water and water quality. It helps protect communities from waterborne illness, contamination, and environmental degradation. And ensures the access and availability of clean, safe, and sustainable water sources. This program also aligns with county strategic priorities of climate action and environmental stewardship and economic security and social stability and scored high and scored as a high priority program through the priority - based budgeting process. The two - year - old program recently insured completion of water testing for 93 percent of Boulder County Mobile Home Parks, placing the County on track for the 2028 statewide compliance deadline. And then continued to partnership with the manufacturer to

1:41:17provide PFAS filters, water filters, free of charge to 95 percent of the households in one mobile home park to address water contamination in the community. The program advances education and testing for those using water wells in the county. Of around 225 wells tested in the county. which allowed us to alert well owners of the risk. The program is also hosted five workshops for well users providing recommendations for well - testing practices and resources. Um, this has turned out to be a highly sought - after workshop. And that work has a resulted in a published research paper in the Journal of Environmental Health as well as high - level recommendations on well - programming and policy. And this program received the National Association of County's Award this year. Um, just a little bit more detail for you in order to maintain a flat budget for the food security program this year. We consolidated BCPH's food programs into one program, which created sufficient staffing efficiencies to allow us to increase food incentive dollars to the community. And for the water resource management program, we reduced operations somewhat mainly for travel, which BCPH will need to cover pending final BOCC decisions related to merit and coal rights for 2027. So thank you for your time and attention today.

1:42:52Happy to answer any questions. Okay, thank you, Lexi. Questions. I don't have any questions, but I appreciate available, Lexi. My pleasure. I do have a question. I mean, so as I look at these, part of the issue is that we have a structural imbalance in the climate equity fund. And when I think of climate related projects, I don't know that the PBB exercise really looked through these with regard to like the effects that it has on climate change. In particular. Like I think it was broader focused than that. And I wonder if the discussion or consideration of funding these from the general fund instead of the climate equity fund. Um, that has not been presented to us historically as an option. Okay. I did pull up, uh, the recommendation from Oscar on the 2027 Sustainability Tax Budget. I mean, uh, always happy to consider shifting fund sources. The recommendation was not to change any of the funding amounts from 2026. So my understanding is that has been built into the budget, the S tax budget.

1:44:19And there's room for it. Um, you know, if we feel. My number one goal is not to reduce these programs. Um, and I'm maybe a little bit agnostic as to the funding source. But I, um, maybe just a little bit agnostic. I think of it, I think it is appropriate out of the STACs that we've been doing that. I don't think there's any question about that. And, um, and I, I think that, you know, actually adhering to your maximum, Commissioner Stolzman about the least restrictive funding source first, I think this makes sense given the general fund pressures. But I think, you know, you've demonstrated the value of these programs. It fits with the STACS budget. And, you know, the efforts to bring that spending in line with the revenue. So I'm, I'm fine with the request here in 2027. I'm in support of what's been, um, what's on the slides here. Okay, you have enough to go forward any final. Thoughts, Commissioner Stolzman? No. Okay.

1:45:33Then I think we do have what we need to go forward. Thank you very much and have a good day. Yeah. Thank you. Next, we'll turn to IT. We have it on. We have it on. So it's just an X. Okay. Good afternoon, Commissioners. I'm Paul Janipore information technology director. And I'm here today on behalf of the IT Department and track our technology resource advisory committee to present to you the 2027 Information Technology Capital Budget request, most of which are tied to specific project requests for the year ahead. On this slide, we included this just as a reminder of our process. I'm not going to go into it. It's really just there for reference, but just a view of what is involved in this really almost year long process of having projects submitted, evaluated. Vetted. And then prioritized and brought forth to you here today. Um, it's an ever - changing process. So, uh, we, we take pride in trying to improve it every year. And next year we'll have the same slide and the likely look a little bit different. Also wanted to really call out this year our partnership with the Office of Financial Management. And OFM really participated with us this year through our process. And identifying what they felt were the priorities to be looked at for a project. So

4 Information Technology

1:47:21just wanted to call this out and say thanks to our partners from OFM. As you can see at the bottom, OFM is aligned with us in recommending projects that are strategically aligned financially sustainable and ready for successful implementation. The process is based around, uh, a prioritization scale, the track brings forward to you and presents the projects in priority order. So from one, which is a critical must - do project to five, which is a project that we would identify as something that can be deferred and is, you know, not, not really the right time for. We go along these three scales. And I think today will only be presenting to you projects that are in the one, two, and three. Prioritization categories. So now I'd like to go into just a quick overview of each of the projects. There are seven of them. Uh, so the first one is County Camera Infrastructure. This is a project that we brought in years past in order to provide us with the expertise and skill to maintain the county's surveillance camera network. So the recording infrastructure, the systems across critical facilities. So this is the highest priority request because it touches on such critical infrastructure uses in our jail operations, uh, running elections, operations at the coroner, some of our housing developments, building security and panic buttons and

1:48:50just, uh, security, secure facilities and jail door integrations. All these systems are directly tied to safety, security, compliance and operational continuity. By not continuing with this project. We run the risk of increased likelihood of camera recording and life safety system failures. Reduced evidentiary integrity for investigations and incidents. Security, vulnerabilities from aging infrastructure. And potential inability to meet operational or regulatory requirements in critical facilities and functions, including elections. What we're also bringing, I want to call out is we're bringing two different funding options on this project because through discussions with the county administrator's office and the Office of Financial Management, we've identified the possibility of taking a different model on this project. So funding Model A would be a request for 348, 000 dollars in one - time capital funding for dedicated contractor support to cover our needs in 2027. And that's been the model for this project for the past couple of years. We're presenting as an alternative option is to, through our vacancy review process, we could identify an available vacancy in early 2027 that we could repurpose into an FTE role for a senior system administrator, um, and the initial cost for that would be around 189K per year in salary and benefits.

1:50:21And we and IT would offset this cost by sunsetting a position that is due for retirement at the end of Q1 in 2027 at an equal salary. So the capital request here would then become 47K to cover the first quarter of 2027 where both positions would essentially be in existence. Um, I don't know if we want to pause for questions by project. But if there are any questions on this one. Yeah. I think project by project. Yeah. Just weighing in. And I think funding option B is great. I'm really pleased to see that the staff have looked through the software as a service to see. Are there other ways of saving the community funding and doing this in a different way, even if it's a little outside the box thinking. So I would support option B. I think that's a great way to move. I just want to say on the record since we're talking about surveillance and the community interest in surveillance and data integrity and personal integrity around it that much of the surveillance that we're talking about here is required by state law. Um, if you think of like required election surveillance or required jail surveillance, the county has. And so we are mandated and required to do much of this work.

1:51:31Not all. There is some, um, that's listed here that is not compulsory, but just wanted to call that out because of the heightened scrutiny that we have over surveillance and the importance that we take ethically, um, and responsibly doing that work. So option B is my vote. Thank you Commissioner Stolzman. And if I might add, um, if it's helpful just for clarification that all the data that we pull in from the surveillance cameras is all hosted in our environment. So the third party vendors associated with any access to our data. And it's all hosted on our system. Thank you. Commissioner, let's do me in anything additional there. I don't have additional questions. I'm supportive of funding option B. Yeah. Same here. Funding option B. And I was going to also going to mention just that term surveillance, which I haven't heard you use in conjunction with this request before. Cause I don't really think it is. I mean, surveillance brings up this notion of sort of mass surveillance, you know, just watching. And these are very specific locations where we have very unique and particular needs to see who's coming and going through doors or on our property or things like that. So, um, that may have been the first word that came to mind, but I haven't heard you use that term before. Yeah.

1:52:54Thank you Commissioner Levy. Point well taken. And yeah, with these are operational, uh, we're beating operational needs with, with these cameras. Yeah. I also just want to thank you for, um, being creative about option B and looking for that opportunity. Thank you. The next project is, uh, we're calling enterprise record systems and retention inventory. So currently the county is operating numerous record systems across our departments and offices without necessarily having a comprehensive enterprise inventory of our records. So the project would catalog record systems Countywide. It would identify ownership and retention practices document system costs, highlight, overlap and underutilization and establish a factual baseline for future records management decisions. And it's hopefully ameliorating the risks of it continued inability to understand the county's records landscape, unknown compliance and retention risks. Continued spending on overlapping or underutilized systems. And the late ability to make informed enterprise of records decisions. And this would be a discovery project. So if the need for, you know, a further review of what that project comes to as a potential solution for the county, which could be a new product or system, but could also be better use in management of what we already have. Uh, that would come back to the board. Questions, comments. I don't have any questions on this one. I'm supportive. Same. I'm also supportive. Good. Great. Thank

1:54:37you. Next project is customer billing and payment platform. So with this one, the county would be looking through a discovery project to look into the options to establish a payment platform for billing, online payments, reconciliation and reporting in a consistent way across the county. So it would create a consistent customer billing experience for us where we do that work. It would enable online payments, improve reporting and reconciliation, reduce manual processing, and provide better visibility into customer accounts. Uh, the risks that we're currently running here are residents continue to experience inconsistent payment processes when they do business with the county. Staff continue manual reconciliation and duplicate work. We have higher transaction and support costs over time. And it could be a missed opportunity to standardized county billing operations. I support the plan. Log human. Thank you.

1:55:36I think one of my concerns just in general in the budget process is about new programs. New setting up, designing for planning for things since we're in such budget constraints. And what I'm understanding from this one is that it's a portion of what we're already doing and trying to create a successful, be better and work more efficiently for everybody. So I'm in support of this, uh, this item. I'm supportive as well. And I wonder whether as part of this zero cost discovery process, um, one of the things we haven't been able to do is issue payments to individuals as a county. And, you know, for instance, we hired aid kit to do our, um, nurturing futures program during the martial fire. And we're, you know, you were involved there at the DAC. Like, you know, we didn't, we didn't have a way to issue payments to individuals. Would that be at all within this scope or is that a completely different question? I'll defer to the project sponsor. One of the project sponsors you see together. You know, I think we'd have to go back and kind of look at the scope, but it makes sense based on, you know, system, uh, what's the term, what do you call those. Oh, the SOB is it.

1:57:14Anyways, the software systems, there is, um, availability on some of those, but we'd have to do a little bit more discovery to be able to say that that might be a possibility. Um, this is a good idea. So I don't know what, you know, you have a, you have a project and you and, and, um, who's the other project sponsor. Steve. So maybe it's not even a good idea, but, but that's been an issue for certain things that we've wanted to do. And then we've had that higher, uh, we've had to pay a lot of money actually, you know, to third party contractors just so that we could get county money into the hands of individuals. And we can certainly add that to be explored through the project. Okay. You know, as long as it of course stays within zero cost and all the stuff.

1:58:03Yeah. Well, and that was just a commissioner. We want to make sure we have two for including that within the scope of the project. I'll just add if the, if it fits within the parameters of what is being worked on and there's a process that needs to be brought in, I'm supportive of it. But if it is something I heard kind of the question from Commissioner Levy, something separate is kind of how you started that. And so if that is true, then, then I would. But if it could make a process that we need to be addressing already into the same work that'd be great. Thank you. Next up we have a modernization of various district attorney database systems. So the DA's office handles some of the county's most sensitive work, including databases related to human trafficking investigations, elder abuse cases and community complaints and diversion programs that give people an alternative to prosecution. With this project, we'd be looking into, uh, giving the district attorney's office, uh, more reliable way to manage these databases, which are currently in very outdated systems that are frankly not, not in the best interest of the county in terms of security and compliance. So moving away from those systems to something more modernized. And the current, the current methods of doing this through things like access databases and

1:59:34Excel spreadsheets are difficult to secure, maintain and use collaboratively. So trying to move away from a continued reliance on outdated technology, uh, we have real concerns here about security and reliability. We have risk of system failure with unsupported technology. And a reduced ability to collaborate, report, and scale operations. Any questions or comments. I don't have any. Go ahead. Yep. I think the floor is yours, Commissioner Luger. Okay. I thought I heard another voice. So, um, apologies. I don't have any questions on, on this item and the list of what you talked about, Paul in regards to the risk. And the need for us. Local government to modernize whatever the systems might be requires us to do additional work, et cetera. Um, but the pieces that are in here in regards to why this is important is in the work that is done in there from a security standpoint as well is really important.

2:00:42So I'm happy to support this one. Commissioner Stolzman, even though I'm from an older generation that still loves access and perhaps I'm the only person who thinks it's a good database, I still support us. Oh, I support the plan. To use someone else's words. Thank you. Next up is implementation of the UKG telestaff solution. So this would allow the sheriff's office to be able to manage the scheduling and timekeeping that they currently have sitting in separate systems. So the system that they utilize at separate from our primary HR information system, which is UKG dimensions, uh, and, you know, this really helps them in a lot of the unique aspects of their work model, like shift work and shift bidding and things like that. So this would basically give them a better solution to meet those primary needs and would also integrate that other system into our primary HR system. So with this, we would integrate our scheduling with UKG supporting approximately 430 BCSO employees. We would improve timekeeping accuracy and reduce payroll and scheduling administration.

2:01:59Looking to move away from, uh, the risks of continued duplicate data entry. We have, uh, payroll and scheduling errors that we think are avoidable. And just, you know, more ongoing efficiency in a key 24 - 7 operation. Thank you for that summary. Questions, comments. I'm supportive. I don't have any questions. Appreciate this. What I heard in there is that trying to address duplication and we've been working on that, um, kind of wide. And this feels similar to the modernization of systems in the previous SASC. I'm happy to support. I just have a question you may not be prepared to answer given. This is share a specific. But do we have any other departments or elected officials that are also using two different systems? One for scheduling and the other for payroll. Not that I'm aware of. And I'll turn around. Yeah. We don't think so.

2:03:01I can double check. But yeah, not that I'm aware of. Okay. Thank you. Yeah. I'm supportive. Unless I should add unless there are some folks maybe doing scheduling work in Excel spreadsheets and things like that. So there could be, you know, kind of homegrown simple ways of doing some of that stuff. But as far as investing in a separate system, not that I'm aware of. I think you got three yeses on that. Moving on. Next we have the replacement of our learning management system. So this is a follow up to a discovery project that's been running. And now we're moving on to implementation. So we're looking to move away from our current, uh, learning management system, which we find to be outdated, hard to manage and frustrating for both administrators and employees. We received a lot of, uh, staff feedback, frustration and utilizing our current LMS. Uh, we feel that it falls short on reporting training assignments, compliance tracking and department level training management. And we're looking and hoping that we're going to be moving to a more modern learning management system that'll be easier to use easier to admit are able to support required training across the county, which, you know, would include training at a program level, not just, you know, the larger training needs that are met. So we'd be looking to

2:04:18have a solution that many of the programs around the county that utilized training and set up training curriculum would be able to utilize our new LMS. Just one addition. I was the Commissioner, the CR sitting on track. And so just one addition IDAT is in the left column where it says, um, primary impact employees only. There is some potential for like volunteers and community board. Appointees to also benefit from this because they can't use our current training platform and they would be able to use a future one. So there could be some community impact as well. Yes. Thank you Commissioner Stolz. And I support the plan. Commissioner Lord, you mean. No questions for me. I'm supportive. Same here. Thank you. Okay. The final project is the implementation of the refresh of our Public website Boulder County. gov. This is a follow - up to a discovery project that was run. And we've identified a solution.

2:05:15So this would be the implementation. So, you know, acknowledging that our website is one of the main ways residents find services, programs, forms, updates and contact information. It's really how they interact with us online in the modern world. So today, you know, we found that our current website is more department - centric and kind of like the government - centric. And we're moving towards trying to have a website that is really about, you know, the content that people are looking for. So it's more focused on, it's more citizen - centric. And so this would fund the implementation of a new website design that has already been put together for the county. So the design exists already. This would just be implementation of it. And, uh, would shift us towards what we think will be a better overall public experience. Okay, thank you. Questions, comments, direction.

2:06:07No questions for me, but just from a comment standpoint and an experience with government and other places, this is the key piece when we are able to implement and stuff and others have done a lot of work to get to this point. So I'm happy to support the recommendation. I'm supportive. I am always blown away with how much these things cost. This is one in particular that it's like, well, I'll bid for less than that to do it, but I support it. Um, yeah, I'm supportive. I mean, I think, uh, as you noted, like the ability for the general public to find things on our website, that, that is just, that's key. To, you know, not only serving the public, you know, with all the wonderful things we do, but, um, but just being, um, responsive and accessible. I did want to get assurances that the 416, 250 dollars. Correct, yes.

2:07:12And that is an estimate. So we have, you know, 56, 250 there for contracted support, just because of, you know, our capacity to deliver on the project portfolio. We want to request extra funding in order to be able to meet this in a timely fashion. So, you know, that, that leaves about 360K. That is an estimate. So our hope is that we'll be able to engage with implementation firm that could do it for less than that. But that is our best estimate. And then that would be the total for, uh, putting the new website in place. This is in advance of putting it out for bits. Correct. Yeah. So we would move to vendor engagement with approval. Okay. Okay. Thank you. Yeah. I support this. Request. All right. So next we just have a summary slide here detailing the funding asks in various aspects of each progress project. You can see under option B. So if you take the seven projects, the total capital request is 858, 446 dollars. Any questions on this view.

2:08:22Nope. I think as long as the math adds up. Yeah. I think we triple checked it. Um, and then also want to make sure the board is aware of other prior commitments that have been approved from prior years from the board. So we have three that we're carrying forward this year. One is year two of the Boulder County Sheriff's Office Body Warren camera system replacement project. That is 569, 000 dollars Next is the Human Services Integrated Case Management and Community Connect staff augmentation. This is year two of two. That 332, 800 would close out that project. It's for originally for six months of staff, uh, contracting in the first half of 2027. So that would close out that project and then the final one is the Boulder County Sheriff's Office mobile data computers lease. This is year three of five at a total for 2027 of 263, 824 dollars. Thank you. And that, that's just for information. Yep. Exactly. It's just information. But happy to answer any questions if there's three items. And then finally, uh, as an informational, uh, aid, uh, we provided for the board this year, just a summary of projects that were not brought forward today. So and the various reasons why. So we have two pages of these. Just kind of demonstrating that they're the original number. We have seven

2:09:56projects being brought forward today. The original number, some of them ended up grouped together. But the original number was around 29. Uh, and through kind of various methods means we have available to us or reassessing what projects we're really asking for. Several of them, several of them were deferred somewhere withdrawn. But this is just a view of kind of what was not brought into the mix today. And again, provided for information. I apologize. I actually didn't go through this list in advance of this meeting. Um, but Commissioner Elderman, our stole's been any questions. Well. No, I just, I just would thank the, everybody who participates in the track process, it's such a good example of how the different departments can work together and collaborate. And the intake process and the review process and the discussion and debate continues to move the projects forward and change them and improve them and really flesh things out. So grateful to everybody who contributed to this process. Thank you.

2:11:03And I agree. Yeah. Thanks to everybody who helps us out on track. You know, it's, it's a little difficult for me to look at this list without, uh, without the cost associated with it, you know, to know whether something warrants coming forward. I really very much appreciate and respect your, your, um, process your very logical flow process and evaluating things. But I'm looking at the vector disease map viewer rebuild. I'm not exactly sure what that has to do with other than the brief description here. But, you know, I guess I wonder about things like, you know, we, we do, we are going to have continued emerging viruses. Because of global warming, because of increase, you know, international travel and all of those things. And is this about being able to identify where we've had a report of something like that that the public needs to know about? I think it would have been an enhancement to how some of the notifications to the community were handled, but no change to existing processes. So it was just determined that we are, you know, really meeting requirements at this point. And this can certainly be revisited. Okay.

2:12:27Sometime in the future. The other one was, um, on the PDF, um, ADA, where was that website PDF accessibility and translation implementation defer. Understand, you know, if it's not mandated, maybe it has lower priority. But, um, I mean, we definitely want these things to be accessible, even if we're not legally mandated. And the way I'm reading this is there is another path to that. Is that right? Yeah. There is. We can, you know, anything can be remediated upon request. We have a service available to us and all the departments and offices can take that path. And I'll just add, you know, that's part of why this was deferred at this time. Another reason is with the new website and looking at, uh, kind of some changes in communication structures here at the County. One thing that we're looking at is, you know, what's really on the site that needs to be there is fully used.

2:13:31That is actually in need of remediation. So trying to take what is now a very large set of documents that maybe have not been touched or access in years and years and years and shrinking that down. So we get a better target on what are the number of PDFs that or what are the PDFs that are actually in use and then review our options for, uh, implementing something like this. Okay. So that I guess that would fall into more of a timing question. Sure. Okay. Thank you. Um, yeah, so Ben back over to you. Just see if the additional questions or comments before we conclude. I'll just add my thanks to track numbers in the leadership team. There's a lot that's involved in this multi meetings or, um, as Commissioner Salzman said, really another example of how staff works together interdependently. So thank you for that. Thank you. Good. Thank you. So that's all we had this afternoon. That's our last scheduled public meeting of the day. So we'll be adjourned. Thank you.