Attachment B - Nominations and Elections Meeting Procedure - UPDATED

Attachment B - Nominations and Elections Meeting Procedure

NOMINATIONS AND ELECTIONS MEETING PROCEDURE

Boards and Commissions appointments will follow a specific procedure. Below is a summary of the meeting process: 1. The City Clerk will present the number of seats that are vacant, the number of applications received, along with the number of eligible candidates. 2. The Mayor will then open the public hearing, close it when complete, and turn the discussion back to the City Clerk to provide Council with guidance on the nomination and appointment process as follows: a. The City Clerk will proceed through nominations one board or commission at a time, in alphabetical order by board title. b. Council members will make nominations to fill vacancies one seat at a time. Once nominations** for the seat have been made by council members, Council has time for discussion before taking final action. c. If only one person is nominated for a seat, that appointment will stand if there are no objections. d. If more than one person is nominated for the same seat, we will hold a vote of support for each individual nominated. i. Candidates must receive a minimum of five votes to be declared the finalist for a vacant seat. If the first round of voting does not produce a clear winner, the candidate with the fewest votes will drop from the nominee list and the vote will be conducted again. This continues until a single nominee remains. ii. The order of nominees will be called either alphabetically or reverse alphabetically by last name of the nominees depending upon a coin flip. From that point on, the city clerk will alternate the order for all further nominee votes during this meeting where more than one candidate has been nominated. 3. If a person is not selected for the first seat they were nominated for, they can be nominated for one of the other available seats on that board or commission, or for another board or commission seat they applied to. 4. This process is followed for each board or commission. 5. Once council has determined a single appointed candidate for each seat, staff will request a “consideration of a motion to approve the 2026 Boards and Commissions appointments as noted”.

Attachment B - Nominations and Elections Meeting Procedure

**Nominations and official appointments for commissioners on the Boulder Urban

Renewal Authority (BURA) will be made by the Mayor following recommendations from council members. The procedure process will otherwise remain the same as outlined for BURA.