ED Redline Dec 9.pdf (88 KB)

​Boulder Valley School District​ ​File:​ ​ED​A​ ​Adopted:​ ​prior to 1978​ ​Revised: January __, 2026​

​MATERIAL​​RESOURCES MANAGEMENT​​AND USE​ ​The Superintendent or designee shall establish practices and procedures for the​ ​management and control of the School District’s materials and equipment.​ i​s the​ ​responsibility of the District Instructional Materials Center.​​The physical​ ​management of materials, supplies, and equipment — both instructional and​ ​noninstructional — falls in the area of business and support operations and thus​ ​shall be under the general supervision of the Executive Director of Business and​ ​Support​​Services.​​Elements shall include a continuous inventory list of equipment,​ ​maintenance records for major items, and records of materials and equipment that​ ​are assigned to students or staff members for personal use.​ ​Conscientious efforts shall be made in the management of resources to achieve​ ​efficiency and economy through centralized and bulk purchasing, whenever this is​ ​consistent with available storage and distribution facilities. Good management​ ​also requires that supplies, materials, equipment, and spare parts are readily​ ​available when and where needed, but that space not be used for storing​ ​unnecessary inventory.​ ​In his supervision of the material resources of the District, the Executive Director of​ ​Business and Support Services shall establish such regulations as are necessary​ ​for the control of these resources on a District-wide or school basis. Controls shall​ i​nclude a continuous inventory list of equipment, maintenance records for major​ i​tems, and records of materials and equipment that are assigned to students or​ ​staff members for personal use.​ ​School District materials and equipment shall not be loaned or leased to​ ​employees for non-school district related activities or to outside agencies, groups,​ ​or individuals except upon the​​special​​authorization of the appropriate​ ​administrator under the guidelines and practices of Community Use rental​ ​agreements.​​in unusual circumstances.​ ​When facilities are leased in accordance with Board Policy, use of School District​ ​materials or equipment — except for elements normally considered part of the​ ​facility itself — will not be permitted except for rare instances when, in the​ j​udgment of the​​building principal​​appropriate administrator, such uses are​ j​ustified. An additional fee may be charged if appropriate and consistent with​ ​Board Policy and School District guidelines.​ ​Current practice codified​ ​1978 CROSS REF.:​¶​ ​ED subcodes (all relate to resources management)​¶​

​NOTE: Specific day-to-day management and control of instructional​ ​materials is the responsibility of the District Instructional Materials Center.​ ​End of File: ED​A​

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