DD redline Dec 9.pdf (74 KB)

​Boulder Valley School District ​​ ​File: DD​ ​Adopted: March 31, 2001​​ ​Revised: June 9, 2009,​​January ___, 2026​ ​GRANTS MANAGEMENT​ ​The​​School​​District encourages and is receptive to financial support from appropriate​ ​federal, state, local governmental​,​​and private grant-makers to aid in delivery,​ ​maintenance, and improvement of​​School​​District and school educational, support​,​​or​ ​operational programs.​ ​The term "grant" encompasses all federal, state, and local governmental,​​corporate or​ ​foundation financial awards that have specific performance requirements or conditions​ ​attached​​and that are applied for and accepted by the​​School​​District.​ ​BVSD is the legal applicant and recipient for all grant funds applied for and received by​ ​all of its public schools, programs and departments.​​The School District may apply for​ ​and receive grants that support the current BVSD Goals or otherwise improve​ ​educational resources. The Board reserves the right to approve or decline any grant​ ​application or award based upon established principles and the best interests of the​ ​School District, and may delegate this authority to the Superintendent or other staff​ ​assigned by the Superintendent.​ ​Contracts awarded to the District consequent to the​ ​receipt of a grant by another agency or institution are considered sub-award grants, and​ ​are subject to all of same requirements as awards received directly by BVSD.​​¶​ ​Grants applied for and received by individual District personnel for personal or​ ​professional development purposes are not subject to District policies unless they​ ​involve students, use of school property, or require the participation of other District​ ​personnel.​ ​The​​School​​District may apply for and receive grants that support the current BVSD Goals​ ​or otherwise improve educational resources. The Board reserves the right to approve or​ ​decline any grant application or award based upon established principles, and may​ ​delegate this authority to the Superintendent or other staff assigned by the​ ​Superintendent.​ ​The opportunity to competitively apply for a grant must be available to all​​School​​District​ ​schools under the same eligibility criteria if a grant is used to fund any school personnel​ ​position(s). This provision does not apply to​​grant applications submitted by​​the​​School​ ​District​​itself,​​thatwhich​​may apply for grants​​to fund personnel at particular schools​

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​based upon established principles and demonstrated differentiated needs, including​,​​but​ ​not limited to​​:​​student achievement, educational equity​,​​and school climate.​ ​Any grant application of $​2​5​0​,000 or more, or made to a local, state or federal​ ​governmental agency, or requiring the expenditure of non-budgeted​​School​​District or​ ​school funds (i.e. cash matching funds) must be​​submitted to the School District’s grant​ ​coordinator who will process the application and, if appropriate, submit the grant​ ​application for​​approv​al​ed​​by the Board. The Superintendent shall have the authority to​ ​approve grants applications from $​10,001​2,500​​up to $​2​5​0​,000. The Principal or​ ​department director shall have the authority to approve grant applications of less than​ ​$​10,000​2,500​.​ ​Schools or District departments may not make applications for grants of more than​ ​$25,000, or to a state, or federal agency, or requiring the expenditure of non-budgeted​ ​district or school funds, without the Superintendent or designee’s signed approval.​ ​Grants applied for and received by individual School District personnel for personal or​ ​professional development purposes are not subject to School District policies unless​ ​they involve students, use of school property, matching School or School District funds,​ ​or require the participation of other School District personnel.​ ​BVSD reserves the right to decline to submit or participate in any grant application or​ ​grant process, including those that have not been submitted for and received School​ ​District review and approval prior to application.​ ​The Superintendent shall establish procedures for grant administration and for review​ ​and approval of all grant applications.​​The Superintendent shall provide a quarterly​ ​report to the Board of all​​grants​​awarded​​to the School District​​grants​.​ ​Sub-Award Grants and Third Party Grants​ ​When BVSD is named by another agency or institution in a grant application as the​ ​recipient of payments, goods or services under that grant, this is considered a sub-award​ ​grant and it is subject to all of the same requirements for review and approval as grants​ ​written by and awarded to BVSD and its schools/departments. Similarly, if BVSD is​ ​named by another agency or institution in a grant application as the provider of services​ ​under a grant, the same rule applies.​ ​Contracts awarded to the District consequent to the receipt of a grant by another agency​ ​or institution are similarly considered sub-award grants and subject to all of the same​ ​requirements for review and approval as grants written by and awarded to BVSD and its​ ​schools/departments, regardless of whether BVSD is specifically named in the original​ ​grant application.​

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​A third-party agency, organization, institution, individual, or business entity that pursues​ ​a grant is subject to the prior review and approval of BVSD, even if BVSD is not directly​ ​named in the application and does not directly receive any financial award through the​ ​grant, if the grant entails any of the following:​ ​▪​ ​use of District personnel during work hours;​ ​▪​ ​contact with students, or research involving students​*​​or employees;​ ​▪​ ​changes or additions to District educational programs, student support or​ ​teacher support programs;​ ​▪​ ​changes or additions to District facilities and grounds;​ ​▪​ ​use of BVSD facilities, personnel, or programs to provide an in-kind match for the​ ​grant;​ ​▪​ ​requirements for future upgrades or maintenance of equipment, software,​ ​textbooks, facilities or grounds; or​ ​▪​ ​use of BVSD as the fiscal agent to receive and account for the grant funds.​ ​Other approval may also be required, including parent permission and research proposal​ ​approval.​ ​forms of approval may apply (e.g. parental permission; Human Research​ ​Committee, etc.) in addition.​ ​BVSD reserves the right to decline to participate in any project initiated by a third party,​ ​including those that have not been submitted for and received School District review​ ​and approval prior to application​​for funding AND that has not received the approval of​ ​the school district through the Board-designed process prior to the award of funding​.​ ​*See Policy JFJ-E for information regarding student participation in surveys, analyses, or​ ​evaluations.​

​End of File: DD​

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