CBOC Action Item - Network Refresh.pdf (149 KB)

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COMMUNITY BOND OVERSIGHT COMMITTEE ACTION ITEM | February 4, 2026

District Wide IT Network Infrastructure Refresh BACKGROUND Our current wired and wireless Cisco/Meraki network, while extensive, faces significant challenges and as is common with technology, has reached the end of its service life after being installed in 2016. The risks of continuing with an End-of-Life (“EOL”) network solution would present significant risks and costs including, rising maintenance and support costs, critical security vulnerabilities, reduced reliability and the inability to support modern, wireless technologies, and support the district’s ever-evolving educational technology needs. Beyond instructional technology needs, the district's network serves as critical infrastructure for building operations. Our school facilities increasingly rely on the network to support mechanical and other building technologies including building automation systems, HVAC controls, lighting controls, access control, video surveillance, emergency communications, and life-safety monitoring. After an extensive RFP that was administered following the FCC’s E-Rate program guidelines which are more rigorous than traditional RFPs, BVSD will be purchasing equipment from Hewlett Packard Enterprise (HPE) Aruba Networking to refresh our EOL network throughout the entire District. The E-Rate program reimburses districts for expenses that support internet communication infrastructure in order to make broadband technology affordable to schools and libraries. A new, next-generation network infrastructure refresh will provide guaranteed performance, enhance security (Zero Trust Network Access or micro-segmentation), improve operational efficiency through centralized/automated management, and provide future scalability to support expansion and new devices with the latest wireless technology.

Total Project Cost Estimates Network Hardware and Equipment $3,629,221 $1,105,977 Network Software and Licensing Implementation* $821,292 TOTAL BUDGET REQUEST $5,556,490 E-Rate Reimbursement** ($2,444,261) E-Rate Consulting Fee $85,550 TOTAL Net Budget: $3,197,779 *Implementation will occur between July 1, 2026, and June 30, 2027. **E-Rate reimbursement will be paid to BVSD through the FCC’s E-Rate program as the project is invoiced during the implementation phase.

REQUEST TO CBOC (RECOMMENDED MOTION): Move that the Community Bond Oversight Committee recommend the transfer of $5,556,490 in Investment Earnings funds to establish and fund a new bond project titled “IT Network Infrastructure Refresh” for expenditures related to improving and replacing IT network infrastructure across all BVSD facilities. Any E-Rate reimbursements received will be returned to the bond program.