DLC February 2026.pdf (24 KB)

​Boulder Valley School District​ ​File: DLC​ ​Adopted: prior to 1978​ ​Revised: June 22, 2004, January 24, 2006, June 9, 2009, February ___,​ ​2026​ ​Employee Expense Reimbursements​

​Employees who are required to travel from school, to school, and/or out of town on​ ​business for the​​School​​District shall be reimbursed​​for reasonable expenses​​upon​ ​application by the employee and approval by their supervisor.​​paid for using a School​ ​District approved payment method.​​The Superintendent and/or Chief Financial Officer​ ​can establish procedures for such reimbursement​, including requiring use of a School​ ​District approved payment method.​​.​ ​Prior approval of the Superintendent is required for professional travel outside of the​ ​contiguous 48 states and for use of lodging other than traditional hotels.​ ​If an employee intends to combine personal and business travel, regardless of the type​ ​of transportation used and lodging, the amount reimbursed will be limited to the costs​ ​directly related to the School District business. School District funds cannot be used to​ ​pay for or reimburse personal expenses.​ ​Claims for reimbursement shall be accompanied by​​reasonable​such​​documentation​​as​ ​may be required by the Accounting Services Department​. Mileage reimbursements shall​ ​be made at the​​School​​District’s current mileage reimbursement rate​​that​​. This rate​​is​ ​based upon the current Internal Revenue Service approved mileage rate.​ ​Professional travel outside of the contiguous 48 states requires approval of the​ ​Superintendent prior to the trip.​ ​If an employee receives a cash advance for professional travel, any unused advance must​ ​be returned to the​​School​​District within 30 days of the trip. If an unused advance is not​ ​returned in a timely manner, the​​School​​District is authorized to deduct the full amount​ ​of the advance from the employee’s next net pay.​ ​Any expense reimbursements that are to be paid directly to an employee require proper​ ​authorization.​ ​AGREEMENT REFS.:​

​Teachers' Agreement, Section E​ ​Paraeducators' Agreement, Section F​ ​CROSS REF.:​ ​BID​ ​BHD/BHE​, Board Member Compensation and Expenses/Insurance​ ​Business Resource Handbook​ ​End of File: DLC​