EEADA-R February 2026.pdf (88 KB)

​¶​

​¶​ ​¶​ ​¶​

​Boulder Valley School District​ ​File: EEADA-R​¶​ ​Adopted: date of manual adoption​¶​

​¶​ ​USE OF SCHOOL BUSES BY COMMUNITY GROUPS​¶​ ​¶​

​The Director of Plant and Auxiliary Services shall determine the hours and days when School​ ​District transportation equipment may be used by nonschool community groups, in​ ​conformance with conditions set by Board policy.​¶​ ​¶​ ​This information shall be available to community groups through the office of the​ ​Superintendent of Schools.​¶​ ​¶​ ​The Director of Plant and Auxiliary Services shall be responsible for approving and​ ​scheduling, in the time available, the use of School District transportation equipment. In​ ​approving and scheduling such use, the following criteria shall be applied:​¶​ ​¶​ ​1.​ ​No use by groups of less than five shall be approved.​¶​ ​¶​ ​2.​ ​Insurance coverage provided by the user group shall be in effect during the time​ ​of any such use, with coverage similar to and limits not less than the insurance coverage​ ​which is in effect while the School District transportation equipment is being used for​ ​transportation of pupils.​¶​ ​¶​ ​3.​ ​No use shall be approved which involves travel over roads or distances which are​ ​unduly wearing or damaging to the equipment or for which the equipment construction or​ ​equipping is inappropriate.​¶​ ​¶​ ​4.​ ​Use shall not be approved if the fuel consumption involved adversely affects the​ ​amount of fuel available for School District purposes.​¶​ ​¶​ ​5.​ ​Any approval of use shall be subject to cancellation in the event of adverse​ ​road, weather, or other conditions which could reasonably present a danger to​ ​passengers, drivers, or equipment or in the event of unexpected or emergency school​ ​needs.​¶​ ​¶​ ​6.​ ​Use shall not be approved unless some individual identifies himself as​ ​coordinator or leader of the group and agrees to assume the responsibility for collection​ ​and remittance to the District of the required reimbursement.​¶​ ​¶​ ​7.​ ​Use shall be approved only where the group requesting such use submits a​ ​written request at least ten days prior to the use, designating the number of riders, the​

​dates and hours of use, the pickup and delivery points, and such other information as the​ ​Director of Plant and Auxiliary Services deems appropriate. Each such request shall be​ ​accompanied by a deposit in the approximate amount of the reimbursement which will​ ​be required as determined by the Director of Plant and Auxiliary Services. Upon final​ ​determination of reimbursement required, the deposit shall be supplemented by the​ ​users or a refund made by the District as is appropriate.​¶​ ​¶​ ​8.​ ​Use shall not be approved if it is for partisan political activity, activity promoting or​ ​opposing any sectarian views, activity which is potentially disruptive or dangerous, activity​ ​which if uniformly extended would result in uses which would impinge upon school use, or​ ​activities of a similar nature which are inappropriate for School District participation.​¶​ ​¶​ ​9.​ ​Use shall be approved only where the equipment and service available is​ ​appropriate to the physical condition of the users.​¶​ ​¶​ ​10.​ ​Use shall be approved only where the group requesting such use is open to all​ ​persons who may be reasonably and appropriately included in the group.​¶​ ​¶​ ​All use shall be subject to the availability of appropriate equipment and personnel. The​ ​Director of Plant and Auxiliary Services may impose such requirements as necessary​ ​regarding supervisory personnel assigned to accompany any group using District vehicles.​¶​ ​¶​ ​Any group availing itself of use pursuant to these regulations shall agree to and shall​ ​reimburse the School District for all of the expenses for operation of such motor vehicles​¶​ ​as determined by the School District auditor. Such expenses, in addition to others approved​ ​by the auditor, shall, upon approval of the auditor, include the following:​¶​ ​¶​ ​1.​ ​The actual cost of salaries of drivers and other personnel involved in​ ​providing or facilitating the transportation by the nonschool group.​¶​ ​¶​ ​2.​​The actual pro rata cost, if any, of the insurance required to be provided.​¶​ ​¶​ ​3.​​The actual cost of fuel and oil consumed.​¶​ ​¶​ ​4.​​A reasonable pro rata assessment to cover maintenance.​¶​ ​¶​ ​5.​​A reasonable assessment to cover pro rata share of depreciation.​¶​ ​¶​ ​6.​ ​A reasonable assessment to cover a pro rata share of driver preparation and​ ​training cost.​¶​ ​¶​ ​7.​​All costs resulting from vandalism occurring during the use.​¶​ ​¶​

​Incidental costs such as, but not limited to, alternative transportation in the event of a​ ​breakdown, feeding and housing of users, and similar costs shall be the responsibility of​ ​the group using the equipment.​¶​ ​¶​ ​Current practice codified 1978​¶​ ​¶​

​End of File: EEADA-R​